Job Description: Sr. Admin Executive

Department: Administration / Facility Management

Location: Gandhinagar, Gujarat

Reporting To: AGM – Administration

Job PurposeThe Admin Executive will support smooth day-to-day office administration and facility operations by coordinating vendors, maintaining workplace standards, handling employee service requirements, monitoring administrative activities, and ensuring timely closure of operational issues.The role requires a highly organized and proactive individual with strong follow-up skills and a service-oriented approach.

Key Responsibilities1. Office & Facility Administration

- Manage day-to-day office and facility operations.
- Ensure proper upkeep of workstations, meeting rooms, reception, pantry, washrooms, common areas, and other office facilities.
- Conduct regular facility rounds and identify maintenance, housekeeping, hygiene, and safety concerns.
- Coordinate preventive and breakdown maintenance for office infrastructure and equipment.
- Track administrative service requests and ensure timely closure.

2. Vendor Management

- Coordinate with housekeeping, security, pantry, maintenance, pest-control, and other facility service providers.
- Monitor vendor manpower attendance, deployment, service quality, and SLA adherence.
- Follow up with vendors for timely resolution of service issues.
- Verify service records and support invoice/billing documentation.
- Escalate recurring service deficiencies to the Administration Manager.

3. Employee & Workplace Support

- Address employees' day-to-day administration and facility-related requirements.
- Support seating arrangements, workstation allocation, new-joiner readiness, and internal office movements.
- Coordinate meeting-room readiness and arrangements for internal meetings.




- Provide administrative support for employee engagement activities and office events.

4. Visitor & Front-Office Coordination

- Ensure qualified reception and visitor-management standards.
- Coordinate visitor access, meeting-room arrangements, refreshments, and other requirements.
- Support arrangements for VIP and senior-management visits.

5. Housekeeping, Pantry & Hygiene

- Monitor housekeeping schedules, cleaning standards, and consumable availability.
- Ensure pantry operations meet expected hygiene and service standards.
- Monitor washroom cleanliness, hygiene supplies, and odor-control requirements.
- Maintain appropriate stock levels of housekeeping, pantry, and office consumables.

6. Safety & Compliance

- Support compliance with workplace safety and security requirements.
- Report unsafe conditions, incidents, or facility risks promptly.
- Maintain relevant administration, vendor, maintenance, and safety documentation.
- Support emergency preparedness activities and periodic safety checks.

7. Procurement & Inventory

- Coordinate requirements for office supplies, consumables, furniture, and administrative services.
- Obtain quotations and support vendor/commercial comparisons as required.
- Maintain records of administrative assets, inventory, and consumable stock.
- Monitor consumption to minimize unnecessary expenditure and wastage.

8. MIS & Reporting

- Maintain daily/weekly/monthly administrative trackers.
- Track open service requests, pending maintenance activities, vendor issues, and target closure dates.
- Prepare periodic MIS and status reports for management.
- Maintain documentation including contracts, invoices, quotations, service reports, checklists, and supporting records.

Pay: ₹500,000.00 - ₹700,000.00 per year

Work Location: In person

📌 Senior Executive - Administration (Gandhinagar)
🏢 Group Bayport
📍 Gandhinagar