Key Responsibilities

1. Tender Identification & Opportunity Management

- Identify and track tender opportunities from Central and State Power Utilities, PSUs, EPC contractors, and other potential customers.
- Monitor various e-procurement portals and customer websites for relevant tender opportunities.
- Maintain a comprehensive tender pipeline, submission calendar, and status tracker.

2. Tender Document Review & Bid Preparation

- Review and scrutinize tender documents, including technical specifications, commercial terms, eligibility criteria, and contractual conditions.
- Prepare and submit pre-bid queries and seek clarifications from customers within stipulated timelines.
- Analyze technical specifications and coordinate with Engineering, Design, and Project teams to develop optimum and technically compliant solutions.
- Review technical offers, vendor drawings, and compliance documents to ensure adherence to tender requirements.
- Ensure accuracy, completeness, and timely submission of technical and commercial bids through online and offline modes.

3. Technical & Commercial Coordination

- Coordinate with Finance, Design, Purchase, Project, Quality, and other internal departments to obtain documents required for bid qualification.
- Arrange tender document purchases, Earnest Money Deposit (EMD), bank guarantees, and other bid-related documentation as applicable.
- Obtain quotations for bought-out items, erection works, and civil works from vendors, contractors, and internal Purchase teams.
- Review technical and commercial inputs to ensure compliance with tender requirements.

4. Cost Estimation & Pricing

- Prepare detailed cost analysis and commercial pricing for projects and tenders.
- Establish cost targets for estimation and evaluate project costs, internal costs, and bought-out item costs.
- Review vendor quotations, erection costs, civil work costs, and other project-related expenses.
- Coordinate with Finance, Purchase,



and Project teams to develop competitive and commercially viable bids.

5. Bid Submission & Post-Bid Activities

- Ensure timely submission of complete and error-free technical and price bids.
- Maintain records of tender submissions, opening results, bid status, and subsequent customer communications.
- Respond to post-bid queries, technical clarifications, and commercial negotiations within the specified timelines.
- Participate in online reverse auctions and coordinate internally to establish competitive bidding strategies.
- Track tender outcomes and support further actions required for order finalization.

6. Private Customer & EPC Enquiries

- Prepare and submit offers and quotations for private customers and EPC contractors.
- Handle customer enquiries and Requests for Quotation (RFQs).
- Coordinate with customers, Sales Representatives, and internal departments to resolve technical and commercial queries.
- Follow up on submitted quotations and enquiries to support business development and order conversion.

Required Skills & Competencies

- Strong understanding of the end-to-end tendering and bidding process.
- Experience with government e-procurement portals and online/offline tender submissions.
- Knowledge of technical specifications, commercial terms, tender compliance, and bid documentation.
- Valuable understanding of cost estimation, pricing, vendor quotations, and commercial evaluation.
- Strong coordination, communication, negotiation, and analytical skills.
- Ability to manage multiple tenders and meet strict submission deadlines.
- Proficiency in MS Excel, MS Word, and online tendering platforms.
- Knowledge of the power sector, electrical equipment, utilities, and EPC projects will be an advantage.

Preferred Experience

Experience in handling tenders for Central and State Power Utilities, PSUs, EPC contractors, and private-sector customers, with exposure to technical bid preparation, commercial pricing, reverse auctions, and post-bid negotiations.

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