Key Responsibilities

1. Bills & Payments

- Check, book and process Opex and Capex expense bills in the ERP after matching PO, GRN/service confirmation and approvals.
- Validate invoices for GST number, HSN/SAC, tax rates and place of supply before booking.
- Process vendor payments as per agreed terms and approvals; share payment advices and debit notes (D/Notes) with vendors.
- Check and process petty cash expenses as per the Approval Matrix, with proper supporting documents and authorisation.
- Pay MSME vendors within the statutory 45-day limit and track ageing to avoid interest exposure.
- Process employee reimbursements and other expense claims as per company policy.

2. Reconciliations & Vendor Management

- Perform periodic vendor reconciliations; resolve differences, duplicate invoices, short/excess payments and debit/credit note issues.
- Perform bank reconciliation regularly and transparent open items on time.
- Maintain vendor master data (KYC, PAN, GSTIN, bank details, MSME status) with proper controls.
- Track vendor advances and maintain AP ageing and outstanding reports.




- Be the first point of contact for vendor payment queries and respond within defined turnaround times.

3. Tax Compliance (TDS & GST)

- Deduct TDS at the correct rate and section on vendor payments; support timely deposit and reconciliation with Form 26AS/AIS.
- Check ITC eligibility, reconcile vendor invoices with GSTR-2B and follow up with vendors on missing or mismatched invoices.
- Verify e-way bill requirements and documents for goods movement and related vendor invoices.
- Ensure correct treatment of RCM and ineligible ITC, in coordination with the Taxation team.

4. Month-End Closing & Audit Support

- Assist in month-end closing: accruals, provisions, prepaid expenses and AP sub-ledger to GL reconciliation.
- Assist in the statutory audit; prepare expense schedules and provide reconciliations and supporting documents.
- Prepare MIS reports such as AP ageing, vendor-wise outstanding and MSME payables.
- Identify process gaps and suggest improvements to AP workflows.

📌 Accounts Payable Executive (New Delhi)
🏢 Satya E-commerce Services
📍 New Delhi