Job Title: Project Coordinator Department: Projects & Services / Operations Industry: IT Infrastructure, Networking, and Integrated Services Reports To: Project Manager / Head of Projects & Services

1. Key Roles and Responsibilities A. Project Planning and Coordination

- Coordinate project activities from initiation to completion.
- Prepare project schedules, work plans, and milestone trackers.
- Coordinate with project managers, engineers, vendors, and customers.
- Monitor project progress against timelines and agreed deliverables.
- Identify delays, dependencies, and operational challenges and escalate them to management.

B. Customer and Internal Communication

- Act as a coordination point between customers, internal teams, vendors, and management.
- Schedule project meetings, site visits, and customer reviews.
- Share project updates, installation schedules, and completion reports.
- Follow up on customer requirements, approvals, and pending activities.
- Maintain professional communication and ensure timely responses.

C. Resource and Site Management

- Coordinate the deployment of engineers and technicians to project sites.
- Track manpower availability, work allocation, and site attendance.
- Arrange required materials, tools, equipment, and site access.
- Coordinate with the logistics and procurement teams for material delivery.
- Monitor site readiness and ensure resources are available as scheduled.

D. Project Documentation and Reporting

- Maintain project files, work orders, purchase orders, and customer approvals.
- Track daily progress reports, project schedules, and pending activities.
- Prepare and circulate Minutes of Meeting (MoM).
- Maintain installation reports, site survey reports, and service completion reports.
- Collect customer sign-offs, installation records,



and handover documents.
- Update project trackers and management MIS regularly.

E. Material and Vendor Coordination

- Follow up with the Purchase and Logistics teams for material procurement and dispatch.
- Track material availability, delivery schedules, and site receipts.
- Coordinate with vendors and subcontractors regarding project requirements.
- Monitor material shortages, replacements, and delivery delays.
- Ensure proper documentation for material movement and project handover.

F. Project Execution and Quality Monitoring

- Monitor project activities to ensure completion within the approved timeline.
- Coordinate with technical teams for installation, configuration, testing, and commissioning.
- Follow up on project issues, customer complaints, and corrective actions.
- Ensure project work follows customer specifications and company procedures.
- Escalate technical, commercial, or scheduling issues to the responsible manager.

G. Billing and Commercial Coordination

- Coordinate with Finance for project billing milestones and invoice submission.
- Collect supporting documents required for billing and payment processing.
- Follow up on customer acceptance certificates and completion approvals.
- Track pending invoices, customer approvals, and payment-related documentation.
- Assist in monitoring project expenses and budget deviations.

H. Project Closure and Handover

- Coordinate final inspection, testing, and customer acceptance.
- Ensure all project deliverables are completed and documented.
- Arrange handover of project documents to the Service or Support team.
- Track pending punch-list items and ensure closure.
- Prepare project completion reports and archive relevant records.

Pay: From ₹15,000.00 per month

Advantages:

- Provident Fund

Work Location: In person

📌 Project Co-ordinator (Chennai)
🏢 Vatanix Technologies Private
📍 Chennai