ROLE CLARITY DOCUMENT

Position: Accounts Trainee

Department: Finance & Accounts

1. Purpose of the Role

To support the Accounts Department by ensuring accurate data entry, proper documentation, and timely recording of financial transactions.

This role focuses on execution and operational support, contributing to financial accuracy and internal control.

2. Reporting Structure

- Primary Reporting To: Accounts Executive
- Functional Coordination With: Purchase, Sales, HR, Production

3. Key ResponsibilitiesA. Accounting & Bookkeeping (Core Responsibility)

- Daily voucher entry in Tally
- Recording:
- Purchase entries
- Expense entries
- Sales entries
- Posting journal entries with proper supporting documents
- Ensuring correct ledger classification
- Ensuring no entry is recorded without valid documents

B. Bank & Cash Recording (Data Level Only)

- Updating bank transactions in the system
- Recording receipts and payments
- Maintaining daily cash book entries

❗Note:

- Not responsible for bank reconciliation (only supports if required)

C. Receivables & Payables Support (Execution Only)

- Recording customer receipts
- Entering vendor invoices
- Updating outstanding data in system

❗Not responsible for:

- Payment follow-ups
- Payment decisions
- Ageing analysis

D. Documentation & Record Management

- Maintaining proper filing system (physical & digital)
- Organizing bills and vouchers
- Ensuring documents are easily retrievable




- Supporting audit documentation when required

E. Compliance Support (Limited Role)

- Assisting in GST data preparation (data entry level)
- Providing documents for audit or filing

❗Not responsible for:

- Filing GST returns
- Final compliance validation

4. Authority Level

The Accounts Trainee:

- ❌ Cannot approve payments
- ❌ Cannot operate bank accounts
- ❌ Cannot finalize financial records
- ❌ Cannot make financial decisions
- ✅ Can perform entries and maintain records
- ✅ Can escalate issues to Accounts Executive

5. Key Performance Indicators (KPIs)

Performance will be measured based on:

- Accuracy of entries (Error rate %)
- Timeliness of data entry (No backlog)
- Documentation completeness
- Adherence to SOP and checklist
- Responsiveness to queries

6. Expected Behavioural Standards

- High attention to detail
- Willingness to learn
- Discipline in daily work
- Maintaining confidentiality
- Immediate reporting of errors or doubts

7. Risk Sensitivity of Role

This role handles:

- Financial transaction data
- Bills and invoices
- Cash and bank records (entry level)

Any negligence may impact financial accuracy and audit compliance.

8. Growth Path

Accounts Trainee → Accounts Executive → Senior Accounts Executive → Accounts Officer → Finance Controller

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Accounts Executive - Finance & Accounts (Yelahanka)
🏢 Cherry top education
📍 Yelahanka