JOB DESCRIPTION: WAREHOUSE MANAGER

Position Title: Warehouse Manager / Godown In-Charge

Department: Warehouse & Logistics

Employment Type: Full-Time

Location: Warehouse / Godown

Job Purpose

To oversee, direct, and optimize all daily operations of the warehouse/godown. The Warehouse Manager is responsible for inventory integrity, rigorous auditing and reporting schedules, proper material handling and storage, damage prevention, adherence to safety standards, and seamless dispatch logistics.

Key Responsibilities & Core Duties

1. Inventory Management, Audits & Reporting

* Stock Accuracy: Maintain complete and up-to-date records of all inventory—inward receipts, outward dispatches, transfers, and closing stock.

* Daily ERP & Register Updates: Ensure daily entry of all physical receipts, issues, and adjustments into the ERP system/inventory registers.

* Monthly Stock Audit & Reporting: Conduct monthly physical stock counts, reconcile differences against system records, and submit a formal Monthly Stock Audit Report to senior management.

* Quarterly Comprehensive Audits: Plan, lead, and execute a comprehensive stock audit every three months (quarterly) across all storage sections, rack locations, and product categories.

* Annual Year-End Stock Closure: Conduct the mandatory Year-End Physical Stock Verification and Reconciliation, generating and handing over the final Annual Stock Valuation & Audit Report to management and accounts.

* Replenishment & Indenting: Monitor re-order levels, safety stock, and inventory turnover; raise purchase indents proactively to avoid stockouts.

2. Warehouse Operations & Material Handling

* Receiving & Unloading: Oversee safe unloading, physical verification, count matching against PO/invoices, and quality inspection upon arrival.

* Storage & Racking: Enforce systematically labeled,



location-wise racking and bin storage for quick identification and productive retrieval (FIFO/proper categorization).

* Dispatch & Logistics Coordination: Coordinate with the sales and dispatch team to load and dispatch orders strictly according to the delivery schedule.

* Transport Management: Liaise with transport providers, freight partners, and truck drivers for trip planning, vehicle placement, and timely deliveries.

3. Damage Prevention & Quality Control

* Damage Inspection: Inspect all incoming consignments and outgoing deliveries for transit defects or handling damages.

* Damage Documentation: Maintain an accurate and updated Damage & Rejection Register; report defective materials immediately to purchase/management.

* Preventive Handling: Implement best practices in material handling, palletization, and stacking to eliminate product breakage and wastage.

4. Documentation & Statutory Compliance

* Registers & Records: Systematically maintain all warehouse documentation, including Goods Receipt Notes (GRN), Inward/Outward Registers, Delivery Challans, Gate Passes, and Lorry Receipts (LR copies).

* Filing & Traceability: Ensure that all signed delivery acknowledgments, customer challans, and transporter documents are verified, filed, and accessible for audits.

5. Team Leadership, Safety & Housekeeping

* Workforce Supervision: Supervise warehouse supervisors, loading labor, and helpers; allocate daily tasks and ensure operational productivity.

* Housekeeping & Cleanliness: Ensure 100% cleanliness, proper aisle clearance,



and orderly housekeeping across the warehouse facility.

* Health & Safety Compliance: Enforce standard safety protocols, fire safety readiness, material handling norms, and mandatory use of Personal Protective Equipment (PPE).

6. Inter-Departmental Coordination

* Collaborate closely with Sales, Purchase, Accounts, and Logistics departments to resolve discrepancies, clarify order priorities, and maintain smooth workflows.

* Keep executive management informed of space constraints, aging/slow-moving inventory, stock discrepancies, or operational bottlenecks.

Key Performance Indicators (KPIs)

* Inventory Accuracy: ge 99% alignment between physical stock and ERP records.

* Audit Adherence: 100% on-time submission of monthly, quarterly, and year-end stock audit reports.

* Dispatch Timeliness: On-time, error-free order fulfillment against scheduled dispatches.

* Shrinkage & Damage Rate: Zero unrecorded shrinkage and minimal handling damage.

* Safety & Housekeeping: Clean, incident-free warehouse premises adhering to safety norms.

Required Qualifications & Experience

* Education: Bachelor’s Degree or Diploma in any discipline (Supply Chain / Logistics / Material Management preferred).

* Experience: 3–5+ years of hands-on warehouse/godown management experience (experience in building materials, panels, louvers, or hardware is an added advantage).

* Technical Skills: Proficiency in ERP systems, inventory software, and advanced MS Excel (VLOOKUP, Pivot Tables, reporting spreadsheets).

* Competencies: Strong leadership, physical stock auditing capabilities, organizational skills, and clear verbal/written reporting.

Location : Kalamassery

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Warehouse Manager (Kalamassery)
🏢 De Inter Luxe
📍 Kalamassery