About the Role

SMD Labs supplies laboratory chemicals, scientific equipment and analytical products to research institutes, pharmaceutical companies, industries and government organisations.

We need a dependable office executive who can independently handle quotations, tender documentation, GeM activities, basic accounts coordination and customer follow-ups.

This position is suited to someone who is organised, accurate with numbers and comfortable working with Excel, commercial documents and online portals.

Key Responsibilities

1. Quotations and Order Processing

- Prepare and revise customer quotations accurately.
- Check product names, catalogue numbers, quantities, pricing, discounts and GST.
- Coordinate with suppliers for prices, availability and delivery timelines.
- Track quotations and follow up with customers for order confirmation.

2. GeM and Tender Management

- Search relevant GeM bids and government tenders.
- Prepare bid documents, upload required files and track deadlines.
- Coordinate documentation for technical and commercial submissions.
- Maintain a tender tracker and follow up on submission status.

3. Accounts and Commercial Coordination

- Assist with purchase and sales entries, invoices and payment records.
- Coordinate with the accountant for GST-related documents and reconciliations.
- Follow up with customers for outstanding payments.
- Maintain organised digital records of quotations,



purchase orders and invoices.

4. Customer Coordination

- Make professional calls for quotation follow-ups, payment reminders and order updates.
- Respond to routine customer enquiries by email and WhatsApp.
- Maintain daily activity reports and pending-task trackers.

Required Skills

- 2–4 years of relevant experience in office operations, commercial coordination, tender work or sales administration.
- Valuable working knowledge of MS Excel, Word, email and PDF documentation.
- Experience with GeM, government tenders, BOQs or e-procurement portals is strongly preferred.
- Understanding of GST, invoices, discounts and basic commercial calculations.
- Good written English and professional Hindi communication.
- Attention to detail, follow-through and the ability to manage multiple deadlines.

Who Should Apply?

Candidates who have actually prepared quotations, worked on GeM/tenders, handled commercial documentation or coordinated business operations.

This is not a receptionist-only, data-entry-only or field-sales position. Applicants should be comfortable taking ownership of tasks and meeting deadlines.

To apply: Send your updated CV mentioning your relevant experience, current/expected salary, notice period and the tender/GeM portals you have worked on.

Pay: ₹10,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Office Executive – Accounts, Quotations & Tenders (Lucknow)
🏢 SMD laboratory
📍 Lucknow