Job Summary

Elizabeth International is seeking a highly organised, proactive, and trustworthy Personal Manager to the Managing Director (MD) to provide executive-level support and ensure the smooth coordination of the MD's professional responsibilities.

The successful candidate will act as a key point of coordination between the MD, department heads, employees, clients, and external stakeholders. The role requires excellent organisational skills, strong communication abilities, discretion in handling confidential information, and the ability to manage multiple priorities efficiently.

The ideal candidate should be capable of independently coordinating tasks, monitoring progress, following up with responsible teams, and ensuring that important decisions and instructions from the MD are implemented on time.

Key Responsibilities

1. Executive and Personal Management

- Manage the MD's daily schedule, appointments, meetings, and calendar.
- Prioritise tasks and ensure the MD's time is utilised effectively.
- Organise meetings, prepare agendas, and coordinate the necessary arrangements.
- Screen and manage incoming communications, requests, and meeting appointments.
- Handle confidential documents, discussions, and management information with the utmost discretion.

2. Management Coordination and Follow-up

- Coordinate with department heads and managers to monitor the progress of tasks assigned by the MD.
- Follow up on pending assignments, decisions, deadlines, and management instructions.
- Ensure that action points from meetings are documented, communicated, and completed on time.
- Prepare daily or weekly status reports highlighting completed tasks, pending matters, and issues requiring the MD's attention.




- Identify delays, operational bottlenecks, and matters requiring management intervention.

3. Communication and Correspondence

- Draft professional emails, letters, meeting notes, reports, and internal communications on behalf of the MD.
- Coordinate communication between the MD and internal departments, clients, business partners, and other stakeholders.
- Maintain professional communication with Indian and international contacts.
- Ensure timely responses to important communications and follow up on outstanding matters.

4. Meeting and Travel Coordination

- Schedule internal and external meetings and coordinate with relevant participants.
- Prepare meeting materials, briefing notes, and supporting documents.
- Arrange domestic and international travel, accommodation, itineraries, and related logistics as required.
- Maintain records of meetings, commitments, and follow-up actions.

5. Reporting and Administrative Support

- Maintain organised records of important documents, correspondence, commitments, and management decisions.
- Prepare presentations, spreadsheets, reports, and other management documents as required.
- Assist the MD in reviewing operational updates and tracking key priorities.
- Support the planning and coordination of special projects and management initiatives.
- Ensure that important tasks and deadlines are not overlooked.

Pay: Up to ₹40,000.00 per month

Perks:

- Cell phone reimbursement

Ability to commute/relocate:

- Pala, Kerala: Reliably commute or planning to relocate before starting work (Required)

Experience:

- Personal assistant: 1 year (Required)

Willingness to travel:

- 75% (Required)

Work Location: In person

📌 Personal Manager to the Managing Director (Pala)
🏢 Elizabeth International Pala
📍 Pala