Job Description – Receptionist & Admin

Insty by TVF | Full-Time Position

Job Title: Receptionist & Admin Executive
Department: Administration / Operations
Location: Andheri West, Mumbai
Employment Type: Full-Time

Job Summary

We are looking for a friendly, organised, and responsible Receptionist & Admin Executive to manage the front desk and support the day-to-day administrative and operational activities at Insty by TVF.

The ideal candidate should have excellent communication skills, a professional and pleasant personality, and the ability to manage multiple responsibilities efficiently.

Key ResponsibilitiesFront Desk & Reception

- Greet and welcome students, parents, visitors, guests, and vendors professionally.
- Manage incoming calls, emails, and general enquiries.
- Handle basic queries and direct them to the appropriate team member.
- Maintain visitor records and coordinate visitor access.
- Maintain a professional, clean, and welcoming reception area.
- Receive and coordinate incoming deliveries and courier services.

Administrative Support

- Handle day-to-day administrative and office-related tasks.
- Maintain records, files, documents, and other important information.
- Coordinate meetings, appointments, and schedules when required.
- Support the HR and management team with administrative requirements.
- Assist with printing, scanning, photocopying, and documentation.
- Maintain office supplies and coordinate replenishment when required.
- Assist with basic data entry and updating internal records.

Student & Campus Coordination

- Assist students with basic administrative queries and requirements.
- Coordinate with faculty and internal teams for student-related activities.
- Support the team during events, workshops, guest lectures, and other campus activities.
- Assist with student ID cards, attendance, and other administrative requirements.




- Ensure common areas and facilities are maintained properly.
- Coordinate with vendors and service providers whenever required.

Office & Operations Support

- Monitor office facilities and report maintenance requirements.
- Coordinate pantry, stationery, and other office requirements.
- Assist with access control, door locking, ID cards, biometric attendance, and other administrative systems.
- Maintain records of office assets and equipment.
- Coordinate with housekeeping, maintenance, and other service providers.
- Support the team with other operational responsibilities as required.

Required Skills

- Excellent verbal and written communication skills.
- Good organisational and time-management skills.
- Professional, friendly, and approachable personality.
- Ability to multitask and prioritise responsibilities.
- Good coordination and interpersonal skills.
- Basic knowledge of MS Office and Google Workspace.
- Good attention to detail.
- Ability to work independently as well as as part of a team.
- Proactive approach and willingness to take ownership of tasks.

Qualifications & Experience

- Graduate in any discipline.
- 1–3 years of experience in reception, administration, front office, or office operations is preferred.
- Candidates with experience in educational institutes, corporate offices, or similar environments will be preferred.
- Freshers with excellent communication and organisational skills may also be considered.

Preferred Candidate Profile

We are looking for someone who is:

- Well-presented and qualified.
- Confident in communicating with students, parents, visitors, and internal teams.
- Responsible and dependable.
- Comfortable handling multiple tasks in a fast-paced environment.
- Proactive in identifying and resolving day-to-day administrative requirements.
- Comfortable coordinating with different teams and external vendors.

Pay: ₹8,800.00 - ₹25,000.00 per month

Work Location: In person

📌 Receptionist (Andheri)
🏢 Insty by TVF
📍 Andheri