1. A. Recruitment & Manpower Planning

- Coordinate recruitment for Sales Executives, Team Leaders, Service Advisors, Technicians, Mechanics, Parts Executives, Customer Relationship Executives (CRE), and other dealership positions.
- Conduct walk-in interviews, schedule interviews, screen resumes, and coordinate with department heads.
- Monitor manpower requirements, vacancies, replacement hiring, and joining targets.
- Coordinate offer letters, appointment letters, joining formalities, and employee onboarding.
- Maintain recruitment trackers and recruitment MIS reports.

B. Attendance & Payroll Coordination

- Monitor daily attendance, late arrivals, absenteeism, overtime, and leave records.
- Ensure employees regularly update attendance through the company HRMS.
- Coordinate attendance regularization and monthly attendance closing within the prescribed deadline.
- Verify attendance and payroll inputs, including incentives, leave without pay (LOP), and approved deductions.
- Coordinate with the Accounts / Payroll team to ensure timely salary processing.

C. Employee Records & HR Documentation

- Maintain employee personal files, KYC documents, appointment letters, and other employment records.
- Ensure timely issuance of ID cards, uniforms, and other employee-related materials.
- Maintain employee databases, department-wise manpower reports, and HR documentation.
- Process employee confirmation, transfer, promotion, resignation, and full-and-final settlement documentation.

D. Employee Engagement & Retention

- Organize birthday celebrations, employee recognition programs, festival celebrations, and other engagement activities.
- Support employee grievance handling and maintain positive employee relations.
- Conduct exit interviews and identify reasons for employee attrition.
- Coordinate induction programs and employee welfare initiatives.




- Promote employee participation in company engagement surveys and internal activities.

E. Statutory Compliance & HR Policies

- Coordinate applicable PF, ESI, professional tax, labour welfare, and other statutory compliance activities.
- Maintain statutory records and coordinate with the relevant departments or consultants for timely submissions.
- Ensure compliance with company HR policies, applicable labour laws, and dealership procedures.
- Support internal HR audits and ensure timely closure of identified compliance gaps.

F. Training & Performance Management

- Coordinate employee induction, product training, technical training, and departmental training programs.
- Monitor probation periods, confirmation dates, and employee performance reviews.
- Support implementation of KRAs, KPIs, and performance appraisal processes.
- Coordinate with department heads to identify employee training and development needs.

G. Employee Discipline & Uniform Compliance

- Monitor employee discipline, grooming standards, punctuality, and company uniform compliance.
- Communicate HR policies, circulars, and instructions to employees.
- Coordinate show-cause notices, counselling, and disciplinary documentation in consultation with the HR Manager.
- Conduct periodic branch visits to verify HR process compliance.

H. HR MIS & Reporting

- Prepare daily, weekly, and monthly HR MIS reports.
- Submit reports on headcount, vacancies, recruitment status, attrition, attendance, absenteeism, and employee costs.
- Track recruitment turnaround time, joining ratios, employee retention, and pending HR activities.
- Maintain accurate HR data in the company's HRMS and Excel trackers.
- Report critical manpower and employee-related issues to the reporting manager.

Pay: ₹20,000.00 - ₹35,000.00 per month

Perks:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund

Work Location: In person

📌 Sr. HR Executive (Kottayam)
🏢 Luxon TATA
📍 Kottayam