JOB DESCRIPTION
Executive Secretary to Dr. T. Rajinikanth

Plastic & Cosmetic Surgeon | Entrepreneur | Founder – BM Cosmetic & Associated Ventures

Job Title: Executive Secretary / Personal Executive Assistant
Location: Chennai
Employment Type: Full-Time
Reporting To: Dr. T. Rajinikanth
Department: Chairman's / Founder's Office

Job Summary

We are seeking a highly organized, proactive, intelligent, and trustworthy Executive Secretary to provide comprehensive administrative, operational, and personal executive support to Dr. T. Rajinikanth.

The ideal candidate will act as a single point of coordination between the doctor's clinical commitments, business ventures, professional associates, management teams, vendors, and external stakeholders.

The role requires exceptional multitasking, communication, confidentiality, time management, and independent problem-solving abilities.

Key Responsibilities

1. Executive & Calendar Management

- Manage daily appointments, meetings, schedules, and reminders.
- Coordinate clinical, surgical, business, and personal skilled commitments.
- Prioritize appointments and prevent scheduling conflicts.
- Organize meetings, prepare agendas, and track action points.
- Maintain daily, weekly, and monthly priority schedules.

2. Business & Project Coordination

- Coordinate across BM Elite, BM Hospitals, and other associated business ventures.
- Follow up with management teams, consultants, vendors, and business partners.
- Track ongoing business projects, product developments, registrations, and collaborations.
- Maintain project trackers, deadlines, and progress reports.
- Ensure timely execution of tasks assigned by the doctor.

3. Communication & Correspondence

- Manage professional calls, emails, messages, and business correspondence.
- Draft letters, emails, proposals, meeting minutes, and official communications.
- Coordinate with senior doctors, business associates, regulatory consultants, and vendors.
- Screen and prioritize incoming communications.
- Maintain professional relationships with internal and external stakeholders.

4. Administrative & Documentation Support

- Prepare presentations, reports, spreadsheets, and business documents.
- Maintain confidential records,



agreements, contracts, and correspondence.
- Organize digital files and maintain an efficient document management system.
- Assist in coordinating regulatory, licensing, and legal documentation with relevant professionals.
- Track renewals, submissions, approvals, and administrative deadlines.

5. Task Management & Follow-ups

- Maintain a centralized task and follow-up register.
- Assign and coordinate tasks with relevant team members as directed.
- Follow up regularly until tasks are completed.
- Identify delays, escalate critical issues, and recommend solutions.
- Provide concise daily updates on pending and completed tasks.

6. Travel, Events & Meeting Coordination

- Arrange business travel, accommodation, transportation, and itineraries.
- Coordinate professional conferences, training programs, events, and business meetings.
- Manage invitations, guest coordination, venue arrangements, and event-related communication.
- Assist with professional networking and stakeholder meetings.

7. Executive Support & Confidentiality

- Handle sensitive professional, business, financial, and personal information with strict confidentiality.
- Support the doctor in organizing priorities and executing decisions.
- Anticipate requirements and independently resolve routine administrative matters.
- Act as a reliable liaison between the doctor and different teams.
- Maintain professionalism, discretion, and availability for urgent coordination when required.

Required Qualifications

- Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
- 3–7 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or in a similar role.
- Experience supporting doctors, entrepreneurs, CEOs, managing directors, or senior executives preferred.




- Excellent English communication skills; Tamil proficiency preferred.
- Strong working knowledge of Microsoft Office, Google Workspace, email, and digital scheduling tools.
- Proficiency in preparing PowerPoint presentations, Excel reports, and formal business correspondence.
- Ability to use AI-assisted productivity tools such as ChatGPT is an advantage.

Essential Skills & Attributes

- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Professional presentation and executive etiquette.
- High level of confidentiality, integrity, and reliability.
- Independent decision-making within delegated authority.
- Proactive attitude and strong follow-up skills.
- Ability to work under pressure and handle changing priorities.
- Excellent attention to detail.
- Strong coordination and problem-solving capabilities.

Key Performance Indicators (KPIs)

- Timely completion of assigned tasks and follow-ups.
- Accuracy and efficiency of calendar management.
- Reduction in missed commitments and pending communications.
- Quality and timeliness of reports and documentation.
- Effective coordination between business teams and stakeholders.
- Confidentiality, professionalism, and reliability.
- Improvement in the doctor's daily productivity and time utilization.

Preferred Candidate Profile

We are looking for someone who is more than a conventional secretary—a dependable executive professional capable of independently coordinating multiple responsibilities, managing priorities, and ensuring that important tasks are completed without repeated supervision.

The candidate should be comfortable working in a dynamic environment involving healthcare, cosmetic medicine, entrepreneurship, product development, research initiatives, and business administration.

Compensation: Commensurate with experience and capabilities.

Work Location: Chennai, with coordination across multiple business locations.

Reporting: Directly to Dr. T. Rajinikanth.

Pay: ₹20,000.00 - ₹35,000.00 per month

Experience:

- Secretarial work: 1 year (Preferred)

Language:

- Tamil (Preferred)
- Hindi (Preferred)

Work Location: In person

📌 Executive Secretary (Chennai)
🏢 BM Cosmetic Clinic & Hospitals
📍 Chennai