Role Summary : The Executive Assistant manages the Director’s calendar, communication and day-to-day administration so that their time is used on priorities. The role requires discretion, strong organization and the ability to coordinate with internal teams, consultants and external stakeholders. Position Details
• Position: Executive Assistant (Admin & Calendar Management)
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Location:
Mumbai, India
• Reports To: Director
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Education:
Graduate in any discipline
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Experience:
5–8 years as an EA supporting senior leadership

Key Responsibilities
1. Calendar & Schedule Management
• Manage the Director’s daily calendar, schedule meetings and avoid conflicts.
• Prioritise appointments and requests, and send timely reminders and daily agendas.
• Coordinate interview slots, MD rounds and internal review meetings with HR and department heads.
• Reschedule and confirm meetings at short notice, informing all parties promptly. 2. Communication & Correspondence
• Screen calls and emails, and respond or escalate as required.
• Draft, review and send skilled emails, letters and notes on the Director’s behalf.
• Maintain confidentiality of all sensitive information, documents and conversations. 3. Meeting Support
• Prepare meeting agendas, briefing notes and supporting documents in advance.
• Take minutes of meetings, circulate them and follow up on action points.
• Arrange meeting rooms, video call links and presentation requirements. 4. Travel & Logistics
• Plan and book flights, hotels, cabs and detailed travel itineraries.




• Handle visa, ticketing and expense documentation for official travel.
• Coordinate visitors, guests and client appointments at the office. 5. Administration & Documentation
• Maintain organized physical and digital files, contracts and key records.
• Track approvals, signatures and pending documents with respective departments.
• Support expense claims, reimbursements, invoices and vendor payment follow-ups.
• Coordinate with the Admin team on office supplies, facilities and housekeeping needs. 6. Coordination & Follow-up
• Act as the point of contact between the Director and department heads, consultants and external parties.
• Track tasks and deadlines assigned by the Director and report status regularly.
• Prepare simple reports and presentations in MS Excel and PowerPoint when required. Skills & Experience

Requirements:
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Experience:
5-8 years supporting senior management, preferably in real estate or construction.
• Calendar & Time Management : Strong ability to handle multiple priorities and changing schedules.
• Communication : Excellent written and spoken English and Hindi; Marathi is an advantage.
• Technology : Proficient in MS Outlook, Word, Excel, PowerPoint and video conferencing tools.
• Organization : Detail-oriented, with strong follow-up and documentation skills.
• Professional Conduct : High level of confidentiality, discretion, integrity and a professional presence.
• Attitude : Proactive, reliable and able to work independently under pressure.

📌 Executive Assistant to Director (Mumbai)
🏢 Raveshia Realty
📍 Mumbai