Jainam Broking Limited
• 19 minutes ago Location Varachha Department Facility
- JBL Employment Type Full time Applications Received 0 Closes On 28 Nov, 2026 Position Overview The Office Assistant – Administration is responsible for providing day-to-day administrative and operational support to ensure smooth functioning of office facilities and administrative processes. The role involves handling office maintenance, vendor coordination, document management, inventory control, housekeeping supervision, courier management, and supporting employees with routine administrative requirements.

Key Responsibilities
Administrative Support
• Assist in the daily administrative operations of the organization.
• Maintain office records, files, and administrative documentation.
• Support various departments with administrative requirements and coordination.
• Manage incoming and outgoing correspondence, courier services, and deliveries. Facility Management
• Monitor office premises to ensure cleanliness, safety, and proper maintenance.
• Coordinate with housekeeping, security, and facility service providers.
• Report and follow up on maintenance issues related to electrical, plumbing, furniture, and office equipment.
• Ensure meeting rooms and common areas are maintained and ready for use. Inventory & Asset Management
• Maintain records of office supplies, stationery, pantry items, and administrative inventory.
• Track issuance and availability of office assets and consumables.
• Coordinate procurement requests and ensure timely replenishment of stock.
• Assist in maintaining asset registers and inventory records. Vendor Coordination
• Liaise with vendors for office supplies, housekeeping, facility maintenance, and other administrative services.
• Follow up on service requests and ensure timely completion of assigned tasks.
• Assist in obtaining quotations and maintaining vendor documentation. Employee Support Services
• Assist employees with seating arrangements, access cards,



stationery, and other administrative requirements.
• Support onboarding arrangements for new employees, including workstation readiness and logistics.
• Coordinate employee movement and administrative requests across branches or offices. Documentation & Record Keeping
• Maintain administrative files, agreements, invoices, bills, and records.
• Support the processing and filing of vendor invoices and administrative documents.
• Ensure proper documentation for audits and compliance requirements. Compliance & Safety
• Adhere to company policies and administrative procedures.
• Assist in implementing workplace safety and security guidelines.
• Support compliance-related documentation and audits as required. Required Qualifications
• Graduate in any discipline.
• Diploma or certification in Administration or Office Management will be an added advantage. Experience
• 1 to 4 years of experience in Administration, Facility Management, Office Support, or a similar role.
• Experience in Financial Services, Stock Broking, or Corporate Office Administration will be preferred. Required Skills Technical Skills
• Basic knowledge of office administration and facility management.
• Proficiency in MS Office (Excel, Word, and Outlook).
• Record maintenance and document management skills.
• Familiarity with inventory tracking and vendor coordination. Behavioral Competencies
• Good organizational and multitasking abilities.
• Strong attention to detail.
• Effective communication and interpersonal skills.
• Service-oriented approach.
• Ability to manage multiple tasks efficiently.
• Teamwork and coordination skills.
• High integrity and reliability. Key Performance Indicators (KPIs)
• Timely resolution of administrative requests.
• Accuracy of inventory and asset records.
• Availability of office supplies and facilities.
• Vendor service quality and turnaround time.
• Documentation accuracy and compliance adherence.
• Employee satisfaction with administrative support services.

📌 Office Assistant (Nandod)
🏢 Jainam Share Consultants
📍 Nandod