The Mandate Our client, a growing manufacturing organisation, is looking to appoint a strong Executive Assistant to the Managing Director who can bring scale, discipline and commercial effectiveness to the MD’s office. We are looking for a high-potential MBA / Engineering professional to work closely with the Managing Director and senior leadership team and translate business priorities into measurable execution. This is a high-exposure, hands-on role at the intersection of executive support, business strategy, S&OP;, operations and strategic execution. The role requires someone who is organised, proactive and highly discreet, who can understand numbers, identify what is driving business performance, ask the right questions, bring teams together and ensure that important initiatives move from Decision → Execution → Measurable Outcome → Closure. This is more than a traditional MD Office role. It is a business leadership pipeline role for a qualified who wants to develop a broad understanding of the business and progressively take ownership of larger business mandates.

Key Responsibilities
1. Executive Support & Calendar Management
• Manage the MD’s calendar, schedule meetings, appointments and calls, and prioritise the MD’s time effectively.
• Prepare the MD for meetings with agendas, briefing notes, relevant data and background material.
• Make and manage domestic and international travel arrangements, itineraries, visas and accommodation.
• Handle emails, calls and correspondence on behalf of the MD with professionalism and discretion.
• Attend meetings when required and prepare accurate minutes of meeting and action points. 2. Confidentiality & Document Management
• Maintain strict confidentiality of all business, financial, personnel and strategic information handled in the MD’s office.
• Maintain organised, secure records and files, both physical and digital,



with controlled access to sensitive documents.
• Draft, proofread and format letters, presentations, reports and other documents for the MD. 3. Cross-Functional Coordination & Execution
• Act as the single point of contact between the MD and the leadership team, functional heads, plant teams and external stakeholders.
• Translate the MD’s decisions into clear actions, ownership and timelines, and follow up with functional leaders to ensure commitments are delivered.
• Track action items through to closure, constructively challenge teams where progress is inadequate and escalate delays to the MD with facts.
• Work across functions to bring structure, accountability and momentum to critical initiatives.
• Coordinate review meetings, leadership meetings and plant / site visits, including logistics and preparation. 4. Strategic Initiatives & Business Improvement
• Support selected MD and leadership priorities, including cost and productivity improvement; process improvement and operational excellence; digitisation / ERP / SAP initiatives; business dashboards and performance-management systems; inventory and working-capital improvement; and other company-wide priorities identified by the MD.
• For each initiative, help establish clear objectives, owners, milestones, timelines and measurable outcomes, and track disciplined execution through to closure. 5. Stakeholder & Office Management
• Liaise with board members, investors, customers, vendors,



bankers and other senior external stakeholders on behalf of the MD.
• Manage visitors, guests and official events with professionalism, and represent the MD’s office with credibility. Who We Are Looking For A high-potential MBA / Engineering professional with 4–8 years of relevant experience, preferably as an Executive Assistant / Chief of Staff support to a CEO, MD or senior leader in a manufacturing or industrial organisation, who combines strong analytical capability with commercial understanding and execution discipline.
• Proven experience of working closely with top management and handling confidential information with integrity.
• Excellent calendar management, planning, prioritisation and multitasking skills.
• Strong analytical and numerical ability with sound business understanding.
• Excellent Excel and management-presentation skills; ability to read and interpret demand-supply data and MIS.
• Structured problem-solving and decision-making ability.
• Strong ownership, follow-through and bias for action, with ability to influence and drive outcomes across teams without relying solely on formal authority.
• Confidence to engage with and constructively challenge functional leaders.
• Excellent written and verbal communication skills in English and Hindi, with strong stakeholder-management skills.
• Professional presence, discretion, maturity and a calm approach under pressure.
• Willingness to travel to plants and markets, and flexibility with

working hours
when required.
• High integrity, curiosity, learning agility and accountability. The ideal candidate thinks like a business owner, analyses like a strategist and executes like an operator. Interested Candidates can share their resume to the mail id mentioned below: [email protected]

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