Operations Assistant

Location:
Pune, India, office-based

Working hours
Full time, with a working overlap with our UK team Reports to: Chief Operating Officer Employment: Full time This role is based in our Pune office, so you must live in or near Pune. You will be employed through our partner entity in India. The opportunity RoboShadow is a growing UK cybersecurity startup helping businesses identify and remediate vulnerabilities. We are looking for a proactive and highly organised Operations Assistant, based in our Pune office, to support our Chief Operating Officer and the wider team across a range of business activities. This is a varied, hands-on role for someone who enjoys solving problems, improving processes and getting stuck into whatever needs to be done. Part of the role involves organising and chasing our development team, which is why we want you in the office with them. What you will own
• Recruitment administration, interview coordination and candidate communication.
• Editing, formatting and tracking contracts and business documents.
• Onboarding new software, tools and workflows.
• Compliance support, including policy updates, evidence gathering and monitoring adherence.
• Data analysis, dashboards and management reporting.
• Updating project plans, trackers, documentation, presentations and business assets.
• Following up on actions, deadlines and outstanding information.
• Identifying opportunities to improve or automate internal processes. How we will measure success We will look at:
• Actions, deadlines and outstanding information followed through to completion.
• Accurate, up-to-date trackers, documents and reports.




• Smooth recruitment and interview coordination.
• Internal processes you have improved or automated. Who we are looking for You will be organised, reliable and comfortable managing several priorities in a fast-moving startup. You must:
• Have a genuine interest in AI tools and enjoy using them to work smarter.
• Be willing to experiment with current software and automation.
• Be proactive, resourceful and willing to get stuck in.
• Have excellent written and spoken English.
• Have strong attention to detail.
• Be confident working with documents, spreadsheets and data.
• Be able to work independently and follow tasks through to completion.
• Be comfortable working closely with a UK-based team.
• Be able to work from our Pune office. This is a business and operations admin role. It is not an HR role outside of recruitment. Why join RoboShadow? You will work directly with our Chief Operating Officer and see how a growing international cybersecurity company runs. You will use AI and automation as part of your everyday work, and you will have real room to improve how we do things. Experience We are looking for someone who has worked in an office-based role for a few years, even if it was not exactly this job. Experience in operations, administration, recruitment, compliance, projects or a technology business would be beneficial.

How to apply
Please apply by email to [email protected], not through LinkedIn. Send us:
• Your CV.
• A link to a short Loom video (around 1 to 3 minutes) telling us why you would be a great fit for this role. The Loom video is your first stage interview, so applications without one will not be considered. It does not need to be formal.

📌 Operations Assistant (Pune)
🏢 RoboShadow
📍 Pune