Job Overview We are looking for a proactive and service-oriented Front Office Admin to ensure the smooth functioning of daily office operations. The role involves managing front office activities, maintaining office cleanliness and pantry services, handling visitor and attendance records, supporting walk-in candidates, coordinating with various departments, and assisting in employee engagement initiatives. The ideal candidate will work closely with the People & Culture Coordinator to create a positive and welcoming workplace experience.

Key Responsibilities
Front Office & Visitor Management
• Welcome and assist visitors, guests, and walk-in candidates professionally.
• Maintain visitor and candidate registers, including entry and exit records.
• Coordinate candidate arrivals with hiring managers and the People & Culture team.
• Guide walk-in candidates through registration and interview processes.
• Ensure interview rooms are prepared and ready prior to scheduled interviews.
• Create a positive first impression for visitors, candidates, and employees. Attendance & Record Management
• Maintain and update employee attendance records accurately.
• Monitor daily attendance and report discrepancies when required.
• Maintain records of late arrivals, absences, and leave information.
• Ensure all attendance and visitor records are properly maintained and updated. Office Administration Ensure the office premises are clean, organized, and presentable at all the times. Monitor cleanliness of reception, meeting rooms, pantry, and common areas Coordinate with housekeeping staff to maintain office hygiene and cleanliness standards. Support day-to-day office administration activities. Pantry Management
• Manage pantry operations and maintain pantry cleanliness.
• Arrange and serve tea, coffee, and refreshments two times daily.
• Ensure adequate stock of beverages, drinking water,



and pantry consumables.
• Coordinate refreshments for meetings, visitors, interviews, and company events. Inventory & Supplies Management
• Monitor and maintain stock levels of pantry and office consumables.
• Coordinate replenishment of stationery, tissues, drinking water, pantry supplies, and cleaning materials.
• Receive, organize, and store office supplies appropriately.
• Inform management of procurement requirements and low stock levels. Department Coordination
• Coordinate with all departments for administrative and operational requirements.
• Follow up on office-related requests and ensure timely support.
• Assist in organizing meetings, training sessions, and internal activities.
• Act as a support resource for office coordination and operational requirements. Employee Engagement & People & Culture Support
• Support employee engagement activities, celebrations, and cultural events.
• Assist in organizing birthdays, festivals, team events, wellness activities, and employee recognition programs.
• Coordinate event logistics, refreshments, decorations, and required arrangements.
• Work closely with and align administrative activities with the People & Culture Coordinator.
• Support onboarding activities and employee experience initiatives as required. Required Education Qualification
• Diploma, or Bachelor’s degree in any discipline.
• Freshers with good communication and coordination skills are encouraged to apply. Required Skills
• Good communication and interpersonal skills.
• Robust organizational and coordination abilities.
• Service-oriented and qualified attitude.
• Ability to multitask and manage routine administrative activities.
• Attention to detail and workplace cleanliness.
• Basic record-keeping and inventory management skills.
• Teamwork and collaboration mindset.
• Reliability, punctuality, and accountability.

📌 Front Office Administrator (Coimbatore)
🏢 LoopStream Technologies
📍 Coimbatore