Department: Administration Designation: Admin Executive

Experience:
2–5 Years

Location:
Bengaluru and Pune Employment Type: Full time No of Positions: 02 (Bengaluru and Pune) About Zeno An unprecedented energy transition has begun. To meet 2040 net zero goals, over 2 billion electric two-wheelers (motorcycles) must be sold and $11 trillion in fuel consumption replaced. Zeno is building a tech platform to electrify this two-wheeler market, currently responsible for more than 4% of the world's GHG emissions. Our mission is to accelerate the energy transition and democratize the benefits across Africa, India, and Latin America. With a focus on East Africa as a starting point, Zeno is building a new energy ecosystem with ground-up development of a fundamentally better electric motorcycle and associated battery swap network to drive a better experience for our customers. The Role We are looking for a proactive and organized Admin Executive to manage day-to-day administrative activities, office facilities, vendor coordination, documentation, and general office operations. The ideal candidate should have good communication, coordination, and organizational skills to ensure smooth and efficient office functioning.

What you'll do
• Manage day-to-day office administration and general administrative activities.
• Coordinate housekeeping, security, maintenance, and other facility-related services.
• Handle vendor management, quotations, purchase requests, and service coordination.
• Maintain office supplies, stationery, inventory, and administrative records.
• Coordinate travel arrangements, hotel bookings, transportation, and visitor management.




• Manage office documentation, filing, data entry, and record maintenance.
• Process administrative bills, invoices, and expense records in coordination with the Accounts Department.
• Monitor office equipment, utilities, and facility maintenance requirements.
• Coordinate employee attendance records and other routine administrative requirements, wherever applicable.
• Support internal meetings, events, and other organizational activities.
• Ensure compliance with company policies, safety procedures, and administrative guidelines.
• Prepare administrative reports and maintain records using MS Excel and other office tools.
• Coordinate with employees, management, vendors, and service providers to resolve administrative issues. What you'll bring
• Valuable verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office, particularly MS Excel and MS Word.
• Vendor coordination and negotiation skills.
• Good documentation and record-keeping abilities.
• Ability to multitask and manage priorities effectively.
• Problem-solving skills and attention to detail.
• Professional attitude and ability to work independently. Educational Qualification
• Graduate in any discipline.
• Candidates with a Diploma or relevant qualification in Administration or Facility Management may also be considered. Experience Required
• 2–5 years of experience in office administration, facility management, or a similar administrative role.
• Experience in vendor management, office maintenance, inventory control, and general administrative operations will be preferred.

📌 Administrative Executive (Bengaluru)
🏢 Zeno
📍 Bengaluru