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Position Summary:

Hospitality Conglomerate uses their expertise to forecast and proactively manage our property’s supply chains, so hotel employees can focus on what’s important – the guest experience. With more than 25,000 hotels in our program in 153 countries, drives massive economies of scale and negotiates competitive contracts with industry-leading suppliers – ensuring direct savings on the products their hotel partners use most.

What will I be doing?

Organization is on an exciting journey to evolve our current Procurement Application team. The Senior Project Associate will be responsible for leading and managing the delivery of a pre‑opening procurement solution for Asia Pacific (APAC) especially, Greater China & Mongolia (GCM), from concept through implementation, stabilization, and support.

More specifically, you will be:

Project & Delivery Management

· Own the end‑to‑end project management of the pre‑opening procurement solution for GCM, including scope definition, planning, execution, testing, deployment, and post‑go‑live support

· Act as the primary coordination point between Org, FF&E; & OS&E; teams, internal IT and business partners, and external solution providers

· Define and manage the project plan, milestones, dependencies, risks, and mitigations, ensuring delivery against agreed timelines and objectives

· Drive agile delivery with the technology provider, ensuring all sprints are clearly defined, executed on time, tested thoroughly, and signed off

· Track progress across all workstreams and provide transparent, regular status updates to stakeholders, highlighting timely risk evaluations, decisions, and key achievements

Technology & Solution Ownership

· Lead the design and delivery of an procurement solution aligned with Org’s pre‑opening, FF&E;, and OS&E; requirements

· Translate business and operational needs into explicit functional and technical requirements for the technology provider

· Ensure strong alignment between system capabilities, data structures, and pre‑opening procurement workflows

· Review solution designs,



sprint outputs, and configurations to ensure they meet organization/IT standards, business needs, and scalability requirements

· Execute system testing activities, including test strategy, test scripts, UAT coordination, defect management, and sign‑off

Stakeholder & Change Management

· Liaise closely with FF&E; & OS&E; teams to ensure the solution fully supports pre‑opening sourcing, ordering, tracking, and reporting needs

· Engage with key GCM and global stakeholders to align expectations, secure buy‑in, and manage changes throughout the project lifecycle

· Support change management activities, including communications, training planning, and readiness assessments for new processes and tools

· Act as a trusted partner and single point of contact for GCM‑specific requirements and prioritization

Process Knowledge & Continuous Improvement

· Develop a strong understanding of current Org, FF&E;, and OS&E; pre‑opening processes, systems, and controls

· Identify gaps, inefficiencies, and manual activities in existing processes and work with stakeholders to design improved, automated workflows

· Ensure new processes are clearly documented through SOPs, process maps, and user guidance

· Drive continuous improvement opportunities beyond initial delivery, leveraging automation, AI, and data insights to enhance efficiency, control, and user experience

Governance, Reporting & Quality

· Ensure project governance,s documentation, and decision trails are maintained to enterprise standards

· Prepare and deliver regular project reports, dashboards, and executive summaries

· Ensure data integrity, audit readiness, and compliance with Client governance standards





· Support broader initiatives and ad‑hoc projects related to procurement technology and process transformation, as required

What are we looking for?

Core Skills & Experience

- Strong project management experience, preferably delivering technology‑enabled solutions from concept to implementation
- Demonstrated ability to manage complex initiatives involving multiple stakeholders, vendors, and parallel workstreams
- Experience working with agile delivery models, including sprint planning, backlog management, and UAT
- Solid understanding of procurement, supply chain, and/or FF&E; & OS&E; processes, ideally in hospitality or large‑scale operational environments
- Ability to translate business requirements into clear, structured system and process specifications
- Strong analytical, problem‑solving, and process‑improvement mindset
- Excellent stakeholder management, communication, and influencing skills
- Comfortable working in a fast‑changing, ambiguous environment and building solutions from scratch

Required Qualifications

· Bachelor’s degree in Information Systems, Business, Engineering, Supply Chain, Finance, or a related field

· Proven experience working with procurement systems, P2P solutions, or ERP platforms (e.g., BirchStreet, Coupa, Materials Control, Check SCM or similar)

· Experience in project or change management; formal certification (PMP, Prince2, Agile) is a plus

· Familiarity with data, automation, or AI‑enabled solutions is strongly preferred

· Proficiency in Microsoft Office suite; experience with collaboration and reporting tools such as SharePoint, Power BI, or similar is beneficial

· Business fluency in English spoken and written

Personal Attributes

- Self‑starter with strong ownership and accountability.
- Highly organized with the ability to manage multiple priorities and dependencies
- Collaborative, curious, and focused on continuous improvement
- Culturally sensitive and effective in working across regional and global teams

📌 Senior Project Associate (India)
🏢 Pace Wisdom Solutions
📍 India