Senior Associate - Admin

Vikhroli, Mumbai

Role purpose

We are seeking a highly skilled and dynamic Senior Associate Admin to oversee the day-to-day operations of our facilities, security systems, and support services. This role requires someone who is capable of managing multiple functions, including event coordination, first aid management, corporate tie-ups with service vendors, and ensuring a safe and secure environment for all employees and visitors.

Duties & Responsibilities

Facility & Housekeeping Management:

- Oversee the maintenance, cleanliness, and functionality of office premises.
- Ensure that all facilities meet safety, cleanliness, and operational standards.
- Manage housekeeping staff and outsourced vendors to ensure a smooth daily operation.

Security Management

- Develop and enforce security policies and procedures.
- Supervise security personnel and systems to maintain a safe working environment.
- Coordinate with external security vendors for the installation and maintenance of security equipment.

Event Coordination

- Plan, organize, and manage corporate events, meetings, conferences, and training sessions.
- Collaborate with internal teams and external vendors to ensure the seamless execution of events.

First Aid & Emergency Management:
- Maintain and update first aid supplies and equipment.
- Ensure that staff are trained in first aid procedures and emergency protocols.
- Coordinate with healthcare providers and emergency services as needed.

Vendor & Corporate Tie-Ups:
- Manage relationships with service vendors for various corporate functions (e.g., cleaning, maintenance, catering).
- Negotiate and coordinate contracts for facility services, ensuring high-quality and cost-effective solutions.

Health & Safety Compliance:
- Ensure compliance with all relevant safety and health regulations.
- Conduct regular safety audits and address any identified issues.

Budgeting & Cost Control:




- Manage the facility management budget, ensuring efficient allocation of resources.
- Track and report expenses related to facility maintenance, events, and vendor contracts.

Knowledge, Experience & Skills
- Proven experience in facility management, security management, or related fields.
- Strong understanding of first aid procedures and emergency response.
- Experience in corporate event planning and execution.
- Ability to manage relationships with service vendors and negotiate contracts.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills, proactive approach
- Knowledge of health, safety, and security regulations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

What do we offer?
- Open culture and challenging opportunity to satisfy intellectual needs
- Flexible working hours
- Smart working: hybrid remote/office working environment
- Work-life balance
- Excellent, dynamic and multicultural environment

About Accelya

Accelya is a leading global software provider to the airline industry, powering 200+ airlines with an open, modular software platform that enables cutting-edge airlines to drive growth, delight their customers and take control of their retailing.

Owned by Vista Equity Partners long-term perennial fund and with 2K+ employees based around 10 global offices, Accelya are trusted by industry leaders to deliver now and deliver for the future.

The company´s passenger, cargo, and industry platforms support airline retailing from offer to settlement, both above and below the wing. Accelya are proud to deliver leading-edge technologies to our customers including through our partnership with AWS and through the pioneering NDC expertise of our Global Product teams.

We are proud to enable innovation-led growth for the airline industry and put control back in the hands of airlines.

For more information, please visit www.accelya.com

📌 Senior Administrative Associate (Mumbai)
🏢 Accelya
📍 Mumbai