The ideal candidate will be responsible for human resource and office administration which includes:

Recruitment

- Coordinate with internal HR Recruitment consultancy for the cv’s as & when the positions are opened.
- Bridge between the consultancy team & our concerned team managers from sharing cv’s, scheduling teams’ interview for the shortlisted candidate, conduct basic HR round, offer negotiation & pre joining & offer mail confirmation.

On boarding activities

- Coordinate induction and joining formalities of all new joiners.
- Ensure that documents such as Appointment Letter, Email id credentials, eMobile Credentials, ID & Visiting cards processing, etc are issued to the new joiners once they are onboard.
- Register recent joiners’ data in attendance Register & Employee data.
- Prepares and ensures that the payroll system entries are updated with all relevant information.
- Ensure that the original certificates are collected from the employees & the acknowledgment copy issued to them.

Leave Management & Payroll

- Maintain payroll information by gathering, calculating in the salary statement for the month and later enter data in the payroll Software on time.
- Track attendance daily to verify the data received from the individual employees before updating the payroll system.
- Gathering payroll inputs as & when if there is any change in salary payout, lop, if any allowances/reimbursements, deductions (income tax, laptop allowances, salary advance, etc.)
- Share the bank statement once finalized & approved by HQ with finance team for further disbursement.
- Generate pay slips once salary is credited.
- Address all queries related to payroll if any.
- Update new joiner details on PF & ESIC portal, before generating the challans for the month.
- Generate statutory (ESIC, PF, PT, LWF & Income tax)



related challans post processing salary.
- Filing of statutory returns as per the norms before the cutoff dates.
- Update leave tracker post salary activities are completed.

Statutory compliances

- Ensure compliance with statutory provisions with respect to people’s practices and processes are done without any delay & fines/penalties.

Attendance Management

- Physical copy of time sheets maintained daily & mark the attendance register accordingly.
- Ensure time sheets shared by all employees before processing salary for the month are verified & updated in payroll software (Saral Pay pack) too.
- Update employee details on the Kent App as & when there are new joiner or exit employee so that their attendance can be captured accordingly.

Employee services

- Prepare service letters, confirmation letters, appraisal letters to employees as & when required.

Probationary Appraisal

- Prepare the monthly Probation eligible employees list and forward the same to the respective reporting authority to get the Evaluator/s.
- Coordinate and follow up with the Evaluator/s for their feedback.
- Post feedback, issue confirmation letters to the concerned employees. & the ack copy of it is received from them for our internal records.
- Update their leave eligibility upon confirmation letter roll out.

Insurance

- Prepare and ensure that the monthly Addition & Deletion list for GMC is shared with the vendors regularly.




- Assist employees if any Reimbursement claim to be sent to the Insurance Company.
- Renewals of GMC taken care with the list of employees currently working with the dependents details & get the best quote from the few insurances companies & finalize for further renewal process.

Contract Renewal

- Coordinate with our HR Recruitment & Facility management team on the contract renewals.

MIS & Records

- Maintain & update comprehensive interview, shortlist, selection details and other related notes in the Recruitment Tracker.
- Maintain personal files with accurate documentation of all employees as per the standard checklist.
- Ensure issuance and filing of different types of internal letters and salary certificates in personal employee files.

Exit Management

- Part of the exit interview process.
- Ensure “exiting employees” receive and complete exit interview questionnaire/s, schedule exit interview, notify concerned departments of exiting employee status and facilitates return of company belongings.

Others

- Any other special assignment given by the reporting manager.
- Assist in resolving queries from employees and serve employees’ documents requirement.
- Manage Business Cards, stamps, and other printing & stationery for the department.

Admin Related Activities

- Make sure that the admin staff do their duties regularly without any excuses.
- Order Pantry & cleaning items as & when required before the stock exhausts.
- Coordinate with admin staff in assisting any visitors/clients visiting office during FAT/meetings.
- Service & Repairs taken care of.

Qualifications

- Bachelor's degree or equivalent experience in Business, Human Resources, or related area
- At least 3+ years of experience working in Human Resources
- Strong interpersonal and communication skills

📌 Human Resources Generalist (Karnataka)
🏢 SUPINCO Automation
📍 Karnataka