Role Summary :

The Executive Assistant manages the Director’s calendar, communication and day-to-day administration so that their time is used on priorities. The role requires discretion, strong organization and the ability to coordinate with internal teams, consultants and external stakeholders.

Position Details

- Position: Executive Assistant (Admin & Calendar Management)
- Location: Mumbai, India
- Reports To: Director
- Education: Graduate in any discipline
- Experience: 5–8 years as an EA supporting senior leadership

Key Responsibilities

1. Calendar & Schedule Management

- Manage the Director’s daily calendar, schedule meetings and avoid conflicts.
- Prioritise appointments and requests, and send timely reminders and daily agendas.
- Coordinate interview slots, MD rounds and internal review meetings with HR and department heads.
- Reschedule and confirm meetings at short notice, informing all parties promptly.

2. Communication & Correspondence

- Screen calls and emails, and respond or escalate as required.
- Draft, review and send professional emails, letters and notes on the Director’s behalf.
- Maintain confidentiality of all sensitive information, documents and conversations.

3. Meeting Support

- Prepare meeting agendas, briefing notes and supporting documents in advance.
- Take minutes of meetings, circulate them and follow up on action points.
- Arrange meeting rooms, video call links and presentation requirements.

4. Travel & Logistics

- Plan and book flights, hotels, cabs and detailed travel itineraries.
- Handle visa,



ticketing and expense documentation for official travel.
- Coordinate visitors, guests and client appointments at the office.

5. Administration & Documentation

- Maintain organized physical and digital files, contracts and important records.
- Track approvals, signatures and pending documents with respective departments.
- Support expense claims, reimbursements, invoices and vendor payment follow-ups.
- Coordinate with the Admin team on office supplies, facilities and housekeeping needs.

6. Coordination & Follow-up

- Act as the point of contact between the Director and department heads, consultants and external parties.
- Track tasks and deadlines assigned by the Director and report status regularly.
- Prepare simple reports and presentations in MS Excel and PowerPoint when required.

Skills & Experience Requirements:

- Experience : 5-8 years supporting senior management, preferably in real estate or construction.
- Calendar & Time Management : Strong ability to handle multiple priorities and changing schedules.
- Communication : Excellent written and spoken English and Hindi; Marathi is an advantage.
- Technology : Proficient in MS Outlook, Word, Excel, PowerPoint and video conferencing tools.
- Organization : Detail-oriented, with strong follow-up and documentation skills.
- Professional Conduct : High level of confidentiality, discretion, integrity and a qualified presence.
- Attitude : Proactive, reliable and able to work independently under pressure.

📌 Executive Assistant to Director / Promoters (Mumbai)
🏢 Raveshia Realty
📍 Mumbai