Profile Overview:

To provide comprehensive executive and administrative support to the CEO, ensuring effective management of schedules, meetings, business communications, management reports, and cross-functional coordination. The role requires strong organizational skills, attention to detail, discretion, and the ability to follow through on key business priorities.

Roles & Responsibilities:

1. Meeting Coordination & Follow-ups: Coordinate internal and external meetings, prepare agendas, record Minutes of Meetings (MOMs), and track action points to ensure timely closure.
2. Business Presentations & Board Meeting Preparation: Prepare PowerPoint presentations, business review decks, and supporting documents for Board Meetings, management reviews, and other leadership meetings.
3. MIS & Business Reporting: Consolidate business updates, performance data, and reports from various departments to facilitate management reviews and decision-making.
4. Calendar & Travel Management: Manage the CEO’s calendar, appointments, business meetings, travel arrangements, and related logistics to ensure effective utilization of time.
5. Cross-functional Coordination: Liaise with department heads and key stakeholders to obtain business updates, coordinate priorities, and facilitate smooth communication between the CEO’s office and various functions.
6. Business Performance & Project Tracking: Monitor key business initiatives, projects, and management priorities, maintaining trackers and providing periodic progress updates to the CEO.
7. Correspondence & Communication: Draft, review, and manage professional emails, business communications, management notes, and other correspondence on behalf of the CEO, as required.
8. Business Analysis & Documentation: Assist in analyzing business data, preparing summaries and reports,



and maintaining organized records of significant business documents, presentations, and management decisions.
9. Stakeholder Management: Coordinate with internal teams, customers, vendors, consultants, and other external stakeholders for meetings, information exchange, and business-related engagements.

10. Strategic Initiatives & Special Projects: Support the CEO in tracking strategic business initiatives, ongoing projects, and key assignments through structured updates, progress reports, and stakeholder follow-ups.

Required Skills:

- Graduate in any discipline or a relevant postgraduate qualification would be an added advantage.
- 3–6 years of relevant experience as an Executive Assistant to CEO/MD, Management Coordinator, or in a similar role supporting senior leadership.
- Proficiency in MS Office, particularly PowerPoint, Excel, and Word, for business presentations, MIS reports, and management documentation.
- Strong analytical and business acumen, with the ability to consolidate data, analyze performance, and prepare reports for management and Board Meetings.
- Excellent written and verbal communication skills, with strong drafting, presentation, and meeting coordination abilities.
- Strong organizational, time-management, and stakeholder coordination skills, with the ability to manage multiple priorities and ensure timely follow-ups.
- High levels of professionalism, confidentiality, attention to detail, and ownership, with a proactive approach to problem-solving and task completion.

Application Requirements:

- Open to work from office (Location – Lower Parel).
- Should be comfortable with field work as required.
- Available to join at the earliest.

If you believe you're a great fit for our team and ready to contribute, please send your CV to [email protected]

📌 Executive Assistant (Mumbai)
🏢 Hitech Group
📍 Mumbai