Company Description Behind The Scene Weddings is a leading wedding planning company based in Udaipur, India, known for delivering memorable destination weddings across India and overseas. The team specializes in concept, curation, and execution of weddings that reflect each couple’s unique style and personality. With over 10 years of experience in the hospitality and events industry, Behind The Scene Weddings offers comprehensive services including destination management, venue management, event management, and bespoke wedding preparation in top wedding locations.

The company stays at the forefront of industry trends by engaging in continuous professional development through workshops, trade shows, and seminars. Its vision is to design enthralling wedding experiences through personalized service packages that turn special days into lasting memories.

Role Description This is a full-time, on-site Executive Assistant to Chief Executive Officer role based in Udaipur.

The Executive

Assistant will provide high-level administrative and operational support to the CEO, including managing calendars, coordinating meetings, and handling correspondence. Day-to-day responsibilities include organizing travel and accommodation, preparing expense reports, maintaining records, and supporting the CEO in decision-making with timely information and documentation. The role also involves coordinating with internal teams and external partners,



preparing presentations and meeting materials, and ensuring follow-ups and action items are completed.

The Executive

Assistant will help streamline the CEO’s workflow, uphold confidentiality, and contribute to smooth operations in a rapid-paced wedding planning environment.

Qualifications

- Demonstrated experience in Executive Administrative Assistance and Executive Support, preferably supporting senior leadership.
- Strong Diary Management and scheduling skills, including coordination of meetings, events, and travel arrangements.
- Proficiency in Administrative Assistance tasks such as document preparation, data management, and office coordination.
- Hands-on experience preparing and reconciling Expense Reports and other financial or reimbursement documentation.
- Excellent written and verbal communication skills, with strong attention to detail and organization.
- Ability to prioritize, manage multiple tasks, and meet deadlines in a dynamic, event-focused environment.
- High level of professionalism, discretion, and integrity in handling confidential information.
- Comfort with digital tools and office software (e.g., email, calendars, spreadsheets, presentation tools); experience in event or hospitality sectors is an advantage.

- Bachelor’s degree in business administration, communications, hospitality management, or a related field is preferred.

📌 Executive Assistant to Chief Executive Officer (Udaipur)
🏢 Behind The Scene Weddings
📍 Udaipur