Office Operations Management:

Oversee the daily operations of the office, ensuring a productive and efficient work environment.

Manage office supplies inventory and place orders as necessary, maintaining cost-effectiveness and meeting budget requirements.

Coordinate with IT support to ensure all technology, including computers, software, and networks, functions optimally.

Supervise the maintenance and repair of office facilities and equipment, liaising with service providers to ensure timely and effective solutions.

Executive Support:

Provide executive-level administrative support to the CEO and other senior leaders, including managing calendars, scheduling meetings, preparing reports, and handling confidential correspondence.

Organize travel arrangements, including flights, accommodation, and itineraries, ensuring all details are efficiently managed.

Assist in the preparation of presentations, proposals, and other business documents as required by the executive team.

Human Resources Administration:

Assist in the recruitment process, including posting job ads, screening resumes, scheduling interviews, and conducting reference checks.

Manage employee onboarding, ensuring current hires are integrated smoothly and have the necessary resources and training.

Maintain and update employee records, ensuring compliance with all legal and regulatory requirements.

Administer employee benefits programs, including health insurance, retirement plans, and leave policies.

Coordinate employee performance reviews and manage the documentation and communication of feedback and development plans.

Financial Administration:

Oversee office budget management, ensuring all expenditures align with budgetary constraints.

Work closely with the finance department to manage accounts payable/receivable, process invoices, and monitor cash flow.

Assist with the preparation of financial reports,



including monthly expense reports, budget forecasts, and financial summaries for executive review.

Ensure timely processing of payroll, in collaboration with the finance team, and manage any payroll-related queries from staff.

Vendor and Contract Management:

Manage relationships with external vendors and service providers, negotiating contracts to achieve favorable terms and ensuring compliance with contractual obligations.

Monitor the quality of services provided by vendors, ensuring that they meet the agency's standards and requirements.

Coordinate with legal counsel as necessary to review contracts and address any legal concerns.

Event and Meeting Coordination:

Plan and execute company events, including team meetings, client presentations, workshops, and corporate retreats, ensuring all logistical details are handled efficiently. Coordinate internal meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items.

Manage relationships with venues, caterers, and other event service providers to ensure successful event execution.

Communication and Liaison:

Serve as the primary point of contact for internal and external communications, ensuring information is accurately and promptly disseminated across the team.

Facilitate effective communication between departments, fostering a collaborative and transparent work environment.

Address and resolve any conflicts or issues that arise within the administrative functions, ensuring a harmonious workplace.

Project Support:

Assist project managers with administrative tasks related to ongoing projects, including tracking progress, managing timelines, and coordinating with clients and stakeholders. Ensure all project documentation is properly filed and accessible, supporting the efficient execution of branding projects. Monitor project budgets and expenses, providing regular updates to project managers and the executive team.

📌 Administrative Manager (Coimbatore)
🏢 Big Bang Creation
📍 Coimbatore