Front Desk Executive &

Assistant to the COO

- AI-Savvy - Operations-Focused - Growth-Oriented_

Reports To : Chief Operating Officer (COO)

Employment Type : Full-Time

Location : On-site

Experience : 1 - 4 Years

Education

Graduate / Post-Graduate (Any Discipline)

ABOUT THE ROLE

We are looking for a sharp, proactive, and tech-forward professional to serve as the first point of contact for our organization and a trusted right hand to the COO. This is not a conventional front-desk role — we want someone who brings an explorer's mindset to every task, actively leverages AI tools to work smarter, and handles operations and data with precision.

KEY RESPONSIBILITIES

Front Desk & Reception

- Manage front desk operations — greet visitors, handle calls, coordinate courier and mail.
- Maintain a professional, welcoming office environment at all times.
- Schedule and coordinate meetings, conference rooms, and visitor appointments.

Executive Support to COO

- Assist the COO in daily scheduling, task tracking, and follow-ups.
- Prepare presentations, reports, and briefing documents for internal and external meetings.
- Manage COO's calendar, travel itineraries, and communication priorities.
- Coordinate cross-department tasks and ensure timely closure of action items.

Data Management & Operations

- Handle accurate data entry, maintenance, and management across internal systems and spreadsheets.
- Organize, track, and report on operational data and KPIs as needed by leadership.
- Maintain confidentiality and integrity of all company data and records.

AI Tools & Process Innovation

- Use AI tools (ChatGPT, Claude, Gemini, Notion AI, etc.) to automate repetitive tasks and improve efficiency.
- Proactively research, evaluate, and adopt current tools that can streamline workflows.
- Assist teams in identifying and implementing AI-driven productivity improvements.
- Draft communications, summaries, and content using AI tools when applicable.





AI & TECH TOOLS — WHAT WE USE

- ChatGPT / Claude :

- Notion AI :

- Google Workspace :

- MS Excel / Sheets :

- Canva AI :

- Zapier / Make

WHO WE'RE LOOKING FOR

- You're curious — you love learning new tools and figuring out how things work.
- You're organised — juggling multiple tasks doesn't overwhelm you, it motivates you.
- You're a rapid learner — you don't wait to be taught, you explore and self-learn.
- You're data-driven — you care about accuracy, structure, and clean records.
- You communicate clearly — written and verbal communication is one of your strengths.
- You're proactive — you spot gaps and fill them before being asked.

QUALIFICATIONS & SKILLS

Must Have

- Graduate or Postgraduate degree in any discipline.
- Hands-on experience with AI tools — at least conversational and practical.
- Proficiency in MS Office / Google Workspace (Excel, Sheets, Docs, Gmail, Calendar).
- Strong data entry skills with high attention to detail and accuracy.
- Excellent organisational and time-management abilities.
- Professional verbal and written communication skills.

Good to Have

- Prior experience in an executive assistant or front desk role.
- Familiarity with project management tools like Notion, Asana, ClickUp, or Trello.
- Experience with workflow automation (Zapier, Make, or similar).
- Knowledge of CRM tools or basic reporting dashboards.

WHAT WE OFFER

- A high-visibility role with direct exposure to senior leadership.
- Opportunity to work at the intersection of operations and technology.
- Fast-paced, innovation-driven work culture.
- Learning & development support — we invest in people who invest in themselves.
- Competitive compensation based on experience.

Job Types : Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits :

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Front Desk Executive & Assistant to The Coo (Ahmedabad)
🏢 Arcedior International Private
📍 Ahmedabad