Designation : Front Desk Executive

Reporting To : Sr. Admin Executive / Executive Assistant

Functionally Coordinates with : HODs

Key Responsibilities :

- Support HODs with meeting scheduling, coordination, and basic documentation.

- Coordinate with respective vendors/services pertaining to office administration.

- Maintain cleanliness and hygiene within the office Premises.

- Monitor electricity usage and encourage power/energy saving.

- Monitor Air Conditioning system usage and ensure optimization.

- Coordinate with internal teams and vendors for IT devices and gadget management.

- Ensure smooth operation and upkeep of front desk equipment.

- Address IT-related complaints.

- Welcome and assist guests and visitors professionally as and when required.

- Manage internal meetings and maintain meeting room readiness.

- Handle incoming calls and maintain visitor records.

- Oversee pantry operations with a focus on cost optimization.

- Maintain stock and coordinate with vendors for office supplies.

- Organize routine office lunch.

- Regular audit on office assets.

- Office & Facility Management

- Supervise daily office housekeeping and cleanliness.

- Ensure uninterrupted electricity, water, internet, and other utilities.

- Maintain and monitor office assets (furniture, printers, laptops, ACs, etc.).

- Oversee pest control, hygiene, and pantry management.

- Coordinate with maintenance vendors for service or repair requirements.

- Front Desk & Reception (Under Administration)

- Welcome visitors and maintain visitor entry register.

- Manage inward and outward courier records and dispatches.





- Arrange meeting rooms and refreshments for visitors or clients.

- Support administration in communication and coordination activities.

- Staff & HR Administrative Support

- Maintain attendance and leave records in coordination with HR.

- Assist in joining formalities (ID cards, seating, system setup, stationery).

- Arrange travel bookings, transport, and accommodation for staff or clients.

- Organize office meetings, celebrations, and staff events.

- Assist HR team in festival celebration arrangements

- Handle/operate TV & meeting rooms display

- Regular maintenance of ACs

- Inventory management (stationary / IT devices [keyboard/mouse])

- Documentation & Record Keeping

- Maintain admin-related files (bills, service reports, AMC, etc.).

- Manage filing of agreements, letters, and compliance documents.

- Health, Safety & Office Welfare

- Ensure workplace safety and cleanliness standards.

- Maintain first aid kits and emergency contact lists.

- Oversee pantry, drinking water, and staff welfare facilities.

- Sales

- Call to customer for outstanding payment follow-up.

- Call to customer for survey of our service & feedback.

- Back-office support function

- CRM - Data Entry of enquiries.

- Soft Skills :

- Valuable communication skills.

- Well-organized and punctual.

- Presentable and professionally dressed.

- Precision in work with no error.

- Proactive and approachable attitude.

- Ability to multitask and handle administrative and HR responsibilities efficiently.

Computer Skills : MS Office: Word, Excel, PowerPoint

Basic knowledge of Social Media Marketing

📌 Front Desk Executive (Ahmedabad)
🏢 Flow Dynamics India
📍 Ahmedabad