Management coordinator job profile

Job Profile – Management Coordinator

Department: Managing Director’s Office | Reporting To: Managing Director (MD)

1. Job Purpose

The Management Coordinator is responsible for coordinating management activities, monitoring departmental progress, ensuring timely execution of management instructions, and facilitating effective communication between the Managing Director and all departments. The role requires strong organizational, communication, documentation, and follow-up skills.

2. Key Responsibilities

A. Management Coordination

Coordinate daily activities and priorities assigned by the Managing Director.

Communicate management instructions to respective HODs and concerned employees.

Monitor the implementation of management decisions and ensure timely closure of assigned tasks.

Maintain a tracker of pending activities, deadlines, and action items.

Follow up with department heads on critical issues and provide regular status updates to the MD.

B. Meeting & Review Management

Schedule management meetings, departmental reviews, and business discussions.

Prepare meeting agendas, review documents, and Minutes of Meeting (MOM).

Track action points, responsible persons, and target completion dates.

Follow up with concerned departments to ensure closure of meeting action items.

Organize review meetings and escalate overdue tasks to the MD.

C. Departmental Coordination

Coordinate with Projects, Operations, Purchase, Stores, Accounts, Design, HR, Administration, and Sales/Business Development teams, as applicable.

Obtain project updates, operational reports, and departmental performance information.

Identify delays, bottlenecks,



and interdepartmental coordination issues.

Facilitate communication between departments to ensure smooth workflow.

Ensure that management priorities are communicated clearly and executed on time.

D. MIS & Reporting

Prepare daily, weekly, and monthly management reports.

Maintain trackers for pending approvals, project progress, procurement, payments, manpower, and other management priorities.

Consolidate departmental data into concise reports for the MD.

Highlight critical delays, deviations, risks, and unresolved issues.

Maintain accurate records of management decisions and follow-up status.

E. MD Office & Administrative Support

Manage the MD’s meeting calendar, appointments, and business commitments.

Coordinate internal and external meetings with clients, vendors, consultants, and business associates.

Prepare presentations, reports, official communications, and briefing notes.

Ensure documents requiring the MD’s review or approval are properly organized and submitted on time.

Handle confidential management information with discretion.

F. Approval & Escalation Management

Track pending approvals and decisions required from the MD.

Coordinate with relevant departments to obtain complete information before submitting matters for approval.

Escalate urgent operational, commercial, project, and administrative issues.

Monitor compliance with management instructions and approved procedures.

Ensure that no commitment or decision requiring management approval is treated as approved without proper authorization.

Pay: ₹45,000.00 - ₹60,000.00 per month

Advantages:

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Management Coordinator (India)
🏢 MNR Electricals
📍 India