JOB DESCRIPTION

Office Assistant – Accounts, Administration & CEO Support

Job Title: Office Assistant

Department: Administration

Working Hours: 8 hours per day

Qualification: Minimum Plus Two (12th Pass)

Location: Trivandrum

Salary: As per experience and skills( 8-10k)

Job Summary

We are looking for a well-groomed, organised, and responsible Office Assistant with good communication skills to support daily office operations, basic accounting, data entry, follow-ups, and the CEO’s calendar management. The ideal candidate should be proactive, detail-oriented, professional, and capable of handling multiple responsibilities efficiently.

Key Responsibilities

1. Accounts & Data Entry

* Maintain daily accounts, expense records, bills, invoices, and payment details.

* Enter and update data accurately in Excel, accounting software, or other office systems.

* Assist with purchase records, sales entries, and basic financial documentation.

* Maintain organised physical and digital files.

2. Follow-ups & Coordination

* Follow up with customers, suppliers, vendors, and other business contacts.

* Track pending payments, tasks, appointments, and commitments.

* Make phone calls and send messages to ensure timely completion of tasks.

* Coordinate with staff and external contacts as required.

3. CEO Calendar & Administrative Support

* Manage the CEO’s calendar, meetings, appointments, and reminders.

* Schedule meetings and coordinate with participants.

* Maintain a daily task list and provide timely reminders for key commitments.

* Assist with travel arrangements, documentation, and other administrative tasks.





* Handle confidential information with professionalism and discretion.

4. General Office Administration

* Ensure smooth day-to-day office operations.

* Prepare reports, maintain records, and assist with correspondence.

* Monitor office supplies and coordinate routine administrative requirements.

* Complete assigned tasks within deadlines and provide regular updates.

Required Skills & Qualifications

* Minimum Plus Two (12th Pass).

* Good verbal and written communication skills.

* Basic knowledge of accounts, billing, and financial records.

* Proficiency in MS Excel, Word, email, and basic computer operations.

* Good organisational, time-management, and follow-up skills.

* Professional appearance, well-groomed personality, and a positive attitude.

* Punctual, trustworthy, disciplined, and willing to learn.

* Ability to handle multiple tasks and work independently.

Preferred Qualifications

* Previous experience in office administration, accounts assistance, or executive assistance.

* Knowledge of Tally or other accounting software.

* A valid driving licence is an added advantage.

* Willingness to travel locally for official work, if required.

Ideal Candidate

We are looking for someone who takes ownership of responsibilities, communicates confidently, maintains accurate records, follows up without constant supervision, and can provide reliable administrative support to the CEO.

To Apply: Please share your updated CV along with your expected salary and availability to join.

Pay: ₹8,000.00 - ₹10,000.00 per month

Work Location: In person

📌 Office Assistant – Accounts, Administration & CEO Support (Vanchiyoor)
🏢 Graze & Groove
📍 Vanchiyoor