Job Title: Back Office Executive – Tender & Purchase
Department: Back Office / Procurement
Experience: 1+ Years (Preferred)
Qualification: Graduate or Diploma in a relevant field.
Skills Required: MS Excel, MS Office, Tender Documentation, Vendor Coordination, and Purchase Management

Job Responsibilities

Tender Management

- Handle online and offline tender processes and documentation.
- Prepare and submit tender bids through government and private e-tender portals.
- Have working knowledge of the GeM portal and other e-procurement portals.
- Prepare technical and commercial bid documents, quotations, and compliance statements.
- Coordinate for EMD, tender fees, bank guarantees, and other required documents.
- Track tender notifications, submission deadlines, and bid-opening dates.
- Maintain tender records and follow up on tender status.

Spare Parts Purchase

- Handle the purchase of spare parts, tools, equipment, and other required materials.
- Obtain quotations from suppliers and compare prices, specifications, and delivery terms.
- Prepare purchase orders and coordinate with vendors for timely delivery.
- Identify suitable suppliers and maintain vendor databases.
- Follow up on pending orders, material availability, and delivery schedules.
- Coordinate with the stores and service teams to understand spare parts requirements.
- Verify supplier quotations, invoices, and delivery documents.
- Maintain purchase records, stock-related documents,



and procurement reports.

Back Office & Administrative Work

- Maintain records, files, reports, and official correspondence.
- Prepare Excel reports, purchase registers, and tender tracking sheets.
- Handle emails, quotations, invoices, and other business documents.
- Coordinate with accounts, sales, service, stores, and procurement departments.
- Follow up with customers and suppliers regarding documentation and order status.
- Ensure proper documentation and timely completion of assigned tasks.

Required Skills

- Knowledge of tender preparation and e-tender submission procedures.
- Basic knowledge of GeM and government procurement processes.
- Experience or knowledge of spare parts purchasing and vendor management.
- Positive communication, coordination, and negotiation skills.
- Proficiency in MS Excel, MS Word, and email communication.
- Good documentation, time management, and organizational skills.

Preferred Candidate

The ideal candidate should be organized, detail-oriented, and capable of handling tender documentation and spare parts procurement independently. Candidates with prior experience in industrial equipment, machinery, automotive spares, or technical products will be preferred.

Job Location: Kolkata
Salary: As per experience and company standards

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Back Office Executive – Tender & Spare Parts (Kolkata)
🏢 GRW PUMPS
📍 Kolkata