Job Description — Admin, Accounts & HR Executive

Firm: Vineet Hariharan & Associates (VHA)
Location: Manohar Avenue, Egmore, Chennai
Employment: Full time, work from office

About the role

We are looking for an organised and dependable person to manage VHA’s day-to-day office administration, internal accounts and HR coordination. This role requires attention to detail, timely follow-ups and ownership of tasks through to completion.

Office Administration

- Manage daily office requirements and ensure the workplace is clean, organised and ready for the team.
- Purchase stationery, pantry provisions, housekeeping supplies and other office essentials; maintain stock and plan replenishments.
- Obtain quotations, coordinate purchase approvals and follow up on delivery, installation and vendor bills.
- Coordinate with housekeeping staff, vendors and service providers for maintenance, repairs, internet, utilities and equipment.
- Maintain records of office assets, laptops and accessories, including issue and return by employees.
- Manage petty cash, supporting bills, couriers, correspondence and office records.
- Track recurring bills, subscriptions and renewals to ensure timely action.
- Support meetings, visitors, team events and other administrative requirements.

Accounts & Payroll

- Maintain the firm’s books in Zoho Books, ensuring accurate entries and supporting documentation.
- Record purchases, expenses, receipts, payments and journal entries.
- Prepare and issue client invoices; maintain revenue records and track billing against agreed fees.
- Monitor receivables, follow up on outstanding invoices and share collection updates.
- Prepare vendor and other payments for approval, process authorised payments and maintain payment records.
- Perform bank reconciliations (BRS), petty cash reconciliations and periodic ledger reviews.
- Prepare monthly payroll workings, including attendance, leave,



reimbursements and approved adjustments; coordinate salary payments and payslips.
- Coordinate with the relevant team for GST, TDS, payroll-related compliance and statutory payments.
- Support monthly book closure and provide summaries of revenue, expenses, receivables and payables.

HR & Employee Coordination

- Maintain employee attendance, leave, permissions and holiday records; follow up on missing entries and discrepancies.
- Coordinate recruitment activities, including job postings, interview scheduling and candidate follow-ups.
- Manage employee onboarding: collect documents, maintain employee files and coordinate joining formalities.
- Arrange workstation readiness, laptop allocation and email/access setup with the relevant team.
- Explain office policies and administrative processes to new joiners.
- Track probation periods, performance review dates and other employee milestones.
- Coordinate routine employee queries, team activities and internal announcements.
- Manage exit formalities, asset returns, access closure and inputs for full-and-final settlement.
- Handle employee, payroll and financial information confidentially.

Candidate Profile

- Graduate in Commerce, Business Administration or a related discipline.
- Preferably 1–2 years of relevant experience in accounts, administration and HR coordination.
- Working knowledge of Zoho Books, Excel and basic accounting; payroll experience is an advantage.
- Clear communication skills and confidence in coordinating with employees, vendors and clients.
- Able to prioritise work, maintain accurate records and follow up without repeated reminders.

What we expect

Accurate books, timely billing and payments, reliable attendance and payroll records, smooth employee onboarding and an office that runs well. We value someone who identifies gaps early, seeks approval where required and takes responsibility for closing tasks.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Admin and Accounts Assistant (Egmore)
🏢 Vineet Hariharan and Associates
📍 Egmore