Job Overview
We are seeking a highly organized, professional, and discreet Secretary to support our Directors. In this role, you will provide comprehensive administrative assistance, managing the Director’s calendar, handling sensitive correspondence, and ensuring the productive operation of the administrative office. The ideal candidate is a proactive communicator who can handle multiple tasks under pressure.

Responsibilities and Duties

- Executive Support: Manage the Director’s daily schedule, including scheduling appointments, board meetings, and conferences.
- Correspondence: Act as the primary point of contact, screening phone calls, handling email correspondence, and drafting memos or reports on behalf of the Director.
- Meeting Coordination: Organize meetings, prepare agendas, and take accurate minutes during high-level meetings.
- Records Management: Maintain confidential files, records, and databases, ensuring all documentation is accurate and secured.
- Travel Arrangements: Arrange complex travel itineraries, accommodation, and expense reports.
- Liaison Duties:



Act as a liaison between the Director, senior management, staff, and external partners.
- Office Administration: Prepare presentations and assist with special projects as assigned by the Director.

Qualifications and Skills

- Experience: 3+ years of experience as a secretary, executive assistant, or similar administrative role supporting C-level executives.(Preferred)
- Communication: Exceptional written and verbal communication skills.
- Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Confidentiality: High level of integrity and ability to handle confidential information with discretion.
- Organization: Strong organizational and time-management skills with the ability to prioritize tasks independently.
- Education: Bachelor’s degree

Job Type: Full-time

Pay: From ₹20,000.00 per month

Benefits:

- Flexible schedule
- Paid sick time
- Paid time off

Work Location: In person

📌 Confidential Secretary (Poojapura)
🏢 Jothydev's Diabetes & Research Centre, Trivandrum
📍 Poojapura