About ProjectPulse

ProjectPulse is a technology company developing AI-powered solutions for the construction industry. Our platform connects design, estimation and project management to help construction professionals make smarter, faster and more informed decisions.

We are looking for an organized, proactive and detail-oriented Administration Assistant to support our day-to-day administrative and operational activities.

Job Summary

The Administration Assistant will be responsible for handling routine office administration, maintaining employee and company records, coordinating internal activities, and providing general operational support to the management and team.

The ideal candidate should have good communication skills, strong organizational abilities and the willingness to take ownership of assigned responsibilities.

Key Responsibilities

Administrative Support

- Assist the management team with daily administrative tasks and assignments.
- Prepare, format, organize, and maintain company documents, reports, spreadsheets, and presentations.
- Draft routine emails, letters, meeting notes, and internal communications.
- Maintain digital folders and ensure company documents are properly organized and updated.
- Schedule meetings, manage calendars, and coordinate appointments.
- Track assigned tasks, deadlines, and pending items, ensuring timely follow-ups.

Employee & HR Coordination

- Assist with recruitment coordination, including scheduling interviews and communicating with candidates.
- Prepare offer letters, NDAs, employee agreements, and other HR documents using approved templates.
- Maintain employee records, onboarding documents, attendance, and leave trackers.
- Coordinate with employees to collect information, documents, and periodic updates.
- Assist with employee onboarding, internal announcements, and team activities.





Required Qualifications & Skills

- Bachelor's degree in Business Administration, Commerce, or a related field.
- 0–2 years of experience in administration, office assistance, coordination, or a similar role. Freshers with the right skills may apply.
- Good working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
- Familiarity with Microsoft 365, SharePoint, Teams, or other digital productivity tools is an advantage.
- Good written and verbal communication skills.
- Robust organizational skills and attention to detail.
- Ability to manage multiple assignments and meet deadlines.
- Willingness to learn new tools, follow instructions, and take ownership of assigned work.
- Professionalism and the ability to maintain confidentiality.

Ideal Candidate

We are looking for someone who:

- Is proactive and does not need constant reminders to complete assigned tasks.
- Can organize information and documents systematically.
- Is comfortable communicating with employees, candidates, vendors, and external stakeholders.
- Can manage routine tasks independently and ask questions when clarification is needed.
- Is reliable, detail-oriented, and consistent with follow-ups.
- Is comfortable using digital tools and learning new software.
- Can adapt to changing priorities in a growing technology company.

What We Offer

- Prospect to work with a growing technology company.
- Exposure to administration, HR and business operations.
- Opportunities to learn and develop professionally.
- Supportive and collaborative working environment.

Pay: ₹12,000.00 - ₹15,000.00 per month

Ability to commute/relocate:

- Calicut, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

- Admin Support: 2 years (Preferred)

Location:

- Calicut, Kerala (Preferred)

Work Location: In person

📌 Administration Assistant (Kozhikode)
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