Purpose We are looking for RTO Coordinator to manage and coordinate all Regional Transport Office (RTO), vehicle registration, documentation, and statutory compliance activities for the company’s vehicle fleet. The role will be responsible for coordinating vehicle registration, transfer of ownership, permits, fitness certificates, road tax, insurance-related documentation, number plates, RC-related activities, and other RTO requirements. The position will coordinate with RTO authorities, transport departments, dealerships/OEMs, insurance companies, internal teams, and external agents to ensure timely completion of all vehicle-related documentation and compliance requirements Responsbility RTO & Vehicle Registration Management
• Coordinate end-to-end vehicle registration activities with respective RTO offices.
• Act as the single point of contact for routine coordination with RTOs, Regional Transport Authorities, and other relevant government departments
• Manage registration of recent vehicles and ensure timely issuance of Registration Certificates (RC).
• Coordinate for vehicle transfer, ownership transfer, hypothecation, cancellation, and other RTO-related processes.
• Ensure proper documentation for registration and related statutory requirements.
• Coordinate for vehicle number allocation and High Security Registration Plate (HSRP) activities.
• Track pending registrations and ensure timely closure.
• Act as the single point of contact for routine coordination with RTOs, Regional Transport Authorities, and other relevant government departments. Permit & Statutory Compliance
• Coordinate for obtaining and renewing applicable vehicle permits.
• Track vehicle fitness certificates, road tax, national/state permits, and other statutory documents.
• Maintain an updated tracker of all vehicle-related statutory compliances.
• Ensure timely renewal of expiring documents and permits.
• Coordinate with relevant authorities for compliance-related queries and requirements.
• Escalate delays, discrepancies, or compliance risks to the reporting manager. Vehicle Documentation Management
• Maintain complete and accurate records of RCs, permits, tax receipts, insurance documents, fitness certificates, PUC,



and other vehicle documents.
• Maintain soft and hard copies of vehicle documentation as required.
• Ensure vehicle master data is updated and accurate.
• Verify documents received from RTOs, OEMs, dealers, agents, and other stakeholders.
• Ensure proper filing and retrieval of vehicle-related documents.
• Track RTO-related expenditure, statutory fees, challans, penalties, and other approved expenses Coordination with RTO Authorities & External Agencies
• Liaise with RTO officials and transport authorities for registration and statutory matters.
• Coordinate with authorized RTO agents/consultants wherever applicable.
• Follow up with dealers/OEMs for pending registration documents.
• Coordinate with insurance providers and other external agencies for vehicle documentation.
• Resolve documentation discrepancies and ensure timely submission of required documents. Fleet & Internal Coordination
• Coordinate with Fleet, Operations, Finance, Administration, Procurement, Legal, and other relevant departments.
• Support vehicle deployment by ensuring all required statutory documents are available before vehicle operation.
• Coordinate documentation requirements for vehicles operating across different states/locations.
• Maintain visibility of vehicle-wise compliance status.
• Support internal teams during audits and verification of vehicle documents. MIS & Reporting
• Prepare daily, weekly, and monthly RTO status reports.
• Maintain vehicle-wise registration and compliance trackers.
• Prepare reports on pending registrations, renewals, permits, taxes, fitness certificates, and other statutory requirements.
• Monitor upcoming expiry dates and initiate renewal activities in advance.
• Highlight delays, pending cases, and compliance risks to management.




• Maintain accurate records for audit and management review Compliance & Process Improvement
• Ensure compliance with applicable RTO rules, Motor Vehicle regulations, and company procedures.
• Maintain proper documentation and audit trails for all RTO transactions.
• Identify gaps in vehicle documentation and initiate corrective actions.
• Develop and maintain standard processes for RTO documentation and tracking.
• Ensure timely closure of RTO-related issues affecting vehicle deployment and operations. Vendor & Cost Management
• Coordinate with RTO agents, consultants, dealers, and other service providers.
• Verify supporting documents and invoices related to RTO activities.
• Maintain records of RTO-related expenses and payments.
• Coordinate with Finance for timely processing of approved payments.
• Monitor service timelines and follow up with vendors for pending activities. Qualification Bachelor’s degree in any Discipline Diploma/Certification in Automobile, Transport Management, or Motor Vehicle Administration will be preferred. Computer proficiency is essential Experience & Skills More than 7 years of relevant experience in RTO coordination, fleet documentation, transport administration, or vehicle compliance. Experience in handling vehicle registration and RTO-related documentation. Experience in coordinating with RTO offices, dealers, agents, and transport authorities. Experience in fleet/automotive/EV/logistics/transport industry preferred. Good knowledge of vehicle documentation and statutory compliance. Good follow-up and coordination skills. Ability to maintain accurate records and trackers. Good communication skills with Govt Officials.
· Knowledge of RTO processes and vehicle registration procedures.
Knowledge of MV Act ,CMVR is required
· Knowledge of RC, permits, fitness certificates, road tax, HSRP, PUC, insurance, and other vehicle documents.
· Proficiency in MS Excel and MS Office.
· Good documentation and record-management skills. Ability to maintain vehicle compliance trackers and MIS..

Location:
Mumbai Interested candidate please share your cv at [email protected]

📌 RTO Coordinator (Mumbai)
🏢 Transvolt Mobility
📍 Mumbai