JOB DESCRIPTION – ADMIN EXECUTIVE

Company Name- Safe A and T Technology (Dry All)

Industry: Manufacturing

Department: Administration

Designation: Admin Executive

Experience: 2–5 Years

Qualification: Graduate in any discipline

Reporting To: Admin Manager / Management

Location : Ambernath

1. Job Purpose

To manage day-to-day administrative activities of the factory and office, ensuring smooth facility operations, effective vendor coordination, proper maintenance of company assets, and a safe, clean, and organized working environment.

2. Key Responsibilities

A. Facility & Office Administration

- Manage daily administrative activities at the factory and office premises.

- Monitor housekeeping, cleanliness, pantry services, and hygiene standards.

- Coordinate repairs, maintenance, electrical, plumbing, and other facility-related requirements.

- Ensure availability of office supplies, stationery, drinking water, and other essential items.

- Coordinate meeting room arrangements, visitor management, and guest hospitality.

B. Security & Safety Coordination

- Coordinate with security personnel for visitor entry, gate passes, vehicle entry, and material movement.

- Monitor security attendance, deployment, and daily activities.

- Ensure proper implementation of administrative rules and access-control procedures.

- Coordinate with the Safety Department for workplace safety and emergency preparedness.

C. Vendor & Purchase Coordination

- Coordinate with vendors for housekeeping, security, maintenance, pantry, and other services.

- Obtain quotations, compare prices,



and seek approval before purchases.

- Follow up on purchase orders, service delivery, invoices, and payments with Accounts.

- Maintain vendor records, contracts, service agreements, and contact details.

D. Asset & Inventory Management

- Maintain records of furniture, office equipment, IT assets, and other company properties.

- Monitor stock of stationery, pantry supplies, cleaning materials, and administrative consumables.

- Conduct periodic physical verification of administrative assets and inventory.

- Coordinate the issuance, return, repair, and replacement of company assets.

E. Employee Facilities & General Administration

- Coordinate employee transportation, accommodation, and canteen facilities, wherever applicable.

- Manage arrangements for company events, meetings, celebrations, and employee welfare activities.

- Handle administrative complaints and resolve facility-related issues promptly.

- Maintain records of utility expenses, service bills, and administrative expenditure.

- Prepare daily, weekly, and monthly administrative reports for management.

3. Educational Qualification

- Graduate in any discipline.





- Diploma or certification in Administration / Facility Management will be an added advantage.

4. Required Experience & Skills

- 2–5 years of experience in administration, preferably in a manufacturing company.

- Experience in factory administration, facility management, and vendor coordination.

- Positive knowledge of MS Excel, MS Word, email communication, and documentation.

- Strong negotiation, coordination, and problem-solving skills.

- Ability to manage multiple tasks and coordinate with different departments.

- Knowledge of administrative budgeting, inventory control, and expense monitoring.

5. Key Performance Indicators (KPIs)

- Timely resolution of facility and maintenance complaints.

- Effective control of administrative expenses.

- Proper maintenance of company assets and inventory records.

- Availability of essential supplies without operational interruptions.

- Timely vendor coordination and service delivery.

- Maintenance of housekeeping, hygiene, and workplace standards.

- Accuracy of administrative reports and documentation.

- Compliance with company administrative procedures and security protocols.

6. Preferred Candidate Profile

The candidate should be proactive, well-organized, cost-conscious, and capable of independently managing factory and office administration. Experience coordinating with security, housekeeping, maintenance teams, vendors, and multiple departments in a manufacturing environment is preferred.

Thanks and Regards

HR Nisha

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Admin Manager (Ambernath)
🏢 Dry All
📍 Ambernath