Manage day-to-day administration across offices, workshops and project sites, including facilities, travel, transport, vendors, procurement, documentation and assets, ensuring timely service, compliance and cost control.

Key Responsibilities:

A. Travel & Facility Management

- Arrange employee and management travel; manage office maintenance, housekeeping, pantry, utilities and timely bill payments.

- Coordinate seating, meeting rooms, office-boy activities and a protected, clean, functional workplace.

B. Vendor Management & Procurement

- Coordinate vendor registration, records, quotations, cost comparisons, service quality and pending deliverables.

- Procure stationery, printing and pantry supplies; coordinate corporate gifts, branding, uniforms and merchandise.

C. Site, Infrastructure & Premises Management

- Arrange accommodation for Service/Project teams and manage offices, workshops, warehouses and other premises.

- Coordinate rented/leased premises, agreements and renewals, electricity documents, repairs and improvements.

- Coordinate Mathadi labour for Head Office and Bhiwandi Workshop, where applicable, and resolve facility issues.

D. Transport, Courier & Vehicle Management

- Manage courier dispatch, tracking, employee transport and logistics.

- Coordinate company vehicle procurement, servicing, repairs, preventive maintenance, insurance renewals and records.

E. Documentation & Statutory Coordination

- Maintain agreements, licences, registrations, renewals, approvals and administrative records.

- Coordinate Shop & Establishment renewals,



electricity connections and tax-related documents with Accounts/consultants; track expiry dates and maintain organised files.

F. Financial Coordination & MIS

- Prepare administrative MIS, expense statements and records; monitor recurring costs, contracts, service charges and budget utilisation.

- Verify invoices, approvals, vendor payments and reconciliation with Accounts; check attendance and manpower bills for security, housekeeping, drivers and other outsourced staff.

-Track administrative expenses and identify cost-saving opportunities.

G. Events & Employee Support

- Coordinate corporate events, celebrations, engagement activities, venues, catering, logistics and vendors within approved budgets and timelines.

- Provide administrative support for meetings, management visits and official activities.

H. Administrative Asset Management

- Maintain inventory of furniture, workstations, meeting-room assets, electrical equipment, printers, copiers, vehicles, access systems, housekeeping/pantry equipment and stationery.

-Coordinate asset allocation, repair, maintenance and replacement; conduct physical verification, reconcile records and safeguard company assets.

Educational Qualification:





- Bachelor’s degree in any discipline (preferably in Administration or related field).

Work Experience:

4–7 years’ experience in Administration, Facility Management, Vendor Management or General Administration.

- Experience in project-based, engineering, MEP, HVAC, construction or multi-location organisations is an advantage.

Key Competencies:

- Facility & Vendor Management: Smooth operations, timely service and issue resolution.

- Cost & Payment Control: Competitive procurement, verified invoices and timely payment follow-up.

- Documentation & Compliance: Accurate records and timely renewal of agreements, licences, insurance and registrations.

- MIS & Expense Control: Accurate, timely reports and effective budget monitoring.

- Asset & Manpower Management: Updated inventory, physical verification and accurate outsourced manpower billing.

- Transport, Accommodation & Events: Reliable arrangements and successful delivery within approved budgets and timelines.

Pay: ₹300,000.00 - ₹500,000.00 per year

Application Question(s):

- Do you have 4–7 years of experience in administration or facility management?
- Do you have experience in facility management, including housekeeping and maintenance?
- Have you handled vendor management and quotation negotiations?
- Have you handled employee travel and accommodation arrangements?
- Have you prepared MIS reports and expense statements using MS Excel?
- Are you comfortable travelling to Thane?

Work Location: In person

📌 Sr. Executive Admin (Thane)
🏢 Austral International
📍 Thane