Job Description – Manager – Administration

Position: Manager – Administration
Location: Hyderabad
Experience: 10+ Years
Salary: ₹40,000 – ₹60,000 per month
Employment Type: Full-Time
Gender: Male/Female

About the Role

We are looking for an experienced and responsible Manager – Administration to oversee the day-to-day administrative operations of the organization. The ideal candidate should have strong experience in office administration, basic accounts and financial management, audit coordination, vendor management, employee support, and overall office operations.

The candidate should be highly organized, proactive, and capable of independently managing administrative functions while coordinating effectively with management and different departments.

Key Responsibilities

1. Office Administration

- Manage the complete day-to-day administrative operations of the office.
- Ensure smooth functioning of office facilities and infrastructure.
- Manage office supplies, stationery, assets, equipment, and maintenance.
- Maintain proper administrative records and documentation.
- Coordinate with housekeeping, security, maintenance, transport, and other service providers.
- Ensure compliance with organizational administrative policies and procedures.

2. Accounts & Financial Coordination

- Handle basic accounting and financial administration activities.
- Maintain and verify bills, invoices, vouchers, petty cash, and expense records.
- Coordinate with the accounts/finance team for payments and reconciliations.
- Monitor administrative expenses and maintain proper documentation.
- Assist management in budgeting and expense control.
- Tally Mandatory

3. Audit & Compliance Support

- Coordinate with internal and external auditors whenever required.
- Prepare and organize documents, bills, registers,



and supporting records for audits.
- Ensure timely submission of required administrative and financial documents.
- Support management in maintaining proper statutory and organizational records.

4. Vendor & Procurement Management

- Identify and coordinate with vendors and service providers.
- Obtain quotations and compare prices before purchases.
- Negotiate with vendors and ensure cost-effective procurement.
- Monitor vendor performance, contracts, renewals, and payments.
- Ensure timely procurement of office requirements.

5. Employee & Management Coordination

- Coordinate with employees regarding administrative requirements.
- Support HR in employee-related administrative activities.
- Maintain attendance and other relevant administrative records.
- Coordinate meetings, events, travel arrangements, and official requirements.
- Provide regular administrative reports to senior management.

6. Asset & Facility Management

- Maintain an updated record of organizational assets.
- Monitor office infrastructure, electrical systems, equipment, furniture, and other facilities.
- Ensure preventive and corrective maintenance is carried out on time.
- Maintain proper records of asset allocation and movement.

Required Qualifications & Skills

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- Minimum 10 years of relevant experience in administration/office management.




- Strong knowledge of office administration and operational management.
- Basic knowledge of accounts, finance, budgeting, and audit processes.
- Good understanding of management principles and organizational procedures.
- Robust vendor negotiation and procurement skills.
- Good communication and interpersonal skills.
- Proficiency in MS Office, Excel, email, and basic accounting/ERP systems.
- Strong organizational and problem-solving abilities.
- Ability to manage multiple responsibilities independently.

Preferred Candidate Profile

The ideal candidate should be:

- Mature, responsible, and professional.
- Capable of independently managing a 25+ member office.
- Strong in coordination and follow-up.
- Financially aware and cost-conscious.
- Good at documentation and record keeping.
- Comfortable interacting with senior management, employees, vendors, auditors, and external stakeholders.
- A proactive person who can identify administrative issues and resolve them efficiently.

Key Performance Indicators (KPIs)

- Smooth and uninterrupted office operations.
- Timely completion of administrative tasks.
- Effective cost control and expense management.
- Proper maintenance of records and assets.
- Timely vendor payments and procurement.
- Successful coordination of audits and compliance requirements.
- Employee satisfaction with administrative support.
- Efficient vendor and facility management.

Salary: ₹40,000 – ₹60,000 per month, depending on experience and suitability.

How to Apply: Interested candidates can share their updated CV along with their current salary, expected salary, notice period, and relevant experience in administration and accounts.

Pay: ₹40,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Job Description – Manager – Administration (Hyderabad)
🏢 AWARE GROUP
📍 Hyderabad