Job Description
Admin Executive Department: Administration / Facility Management

Location:
Gandhinagar, Gujarat Reporting To: AGM – Administration Job Purpose The Admin Executive will support smooth day-to-day office administration and facility operations by coordinating vendors, maintaining workplace standards, handling employee service requirements, monitoring administrative activities, and ensuring timely closure of operational issues. The role requires a highly organized and proactive individual with solid follow-up skills and a service-oriented approach.

Key Responsibilities
• Office & Facility Administration
•
• Manage day-to-day office and facility operations.
• Ensure proper upkeep of workstations, meeting rooms, reception, pantry, washrooms, common areas, and other office facilities.
• Conduct regular facility rounds and identify maintenance, housekeeping, hygiene, and safety concerns.
• Coordinate preventive and breakdown maintenance for office infrastructure and equipment.
• Track administrative service requests and ensure timely closure.
• Vendor Management
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• Coordinate with housekeeping, security, pantry, maintenance, pest-control, and other facility service providers.
• Monitor vendor manpower attendance, deployment, service quality, and SLA adherence.
• Follow up with vendors for timely resolution of service issues.
• Verify service records and support invoice/billing documentation.
• Escalate recurring service deficiencies to the Administration Manager.
• Employee & Workplace Support
•
• Address employees' day-to-day administration and facility-related requirements.
• Support seating arrangements, workstation allocation, recent-joiner readiness, and internal office movements.




• Coordinate meeting-room readiness and arrangements for internal meetings.
• Provide administrative support for employee engagement activities and office events.
• Visitor & Front-Office Coordination
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• Ensure professional reception and visitor-management standards.
• Coordinate visitor access, meeting-room arrangements, refreshments, and other requirements.
• Support arrangements for VIP and senior-management visits.
• Housekeeping, Pantry & Hygiene
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• Monitor housekeeping schedules, cleaning standards, and consumable availability.
• Ensure pantry operations meet expected hygiene and service standards.
• Monitor washroom cleanliness, hygiene supplies, and odor-control requirements.
• Maintain appropriate stock levels of housekeeping, pantry, and office consumables.
• Safety & Compliance
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• Support compliance with workplace safety and security requirements.
• Report unsafe conditions, incidents, or facility risks promptly.
• Maintain relevant administration, vendor, maintenance, and safety documentation.
• Support emergency preparedness activities and periodic safety checks.
• Procurement & Inventory
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• Coordinate requirements for office supplies, consumables, furniture, and administrative services.
• Obtain quotations and support vendor/commercial comparisons as required.
• Maintain records of administrative assets, inventory, and consumable stock.
• Monitor consumption to minimize unnecessary expenditure and wastage.
• MIS & Reporting
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• Maintain daily/weekly/monthly administrative trackers.
• Track open service requests, pending maintenance activities, vendor issues, and target closure dates.
• Prepare periodic MIS and status reports for management.
• Maintain documentation including contracts, invoices, quotations, service reports, checklists, and supporting records.

📌 Sr. Executive (Gandhinagar)
🏢 Group Bayport
📍 Gandhinagar