Job Description – HR & Admin

Department: Human Resources & Administration
Designation: HR & Admin
Reporting To: Management & CEO
Location : Charni road

1. HR Responsibilities

- Manage end-to-end recruitment, including job posting, screening, interviews, salary discussions, and onboarding.
- Handle employee joining formalities, documentation, offer letters, appointment letters, and employee records.
- Maintain employee attendance, leave records, late marks, and monthly payroll data.
- Coordinate monthly salary processing, salary revisions, arrears, and salary-related queries.
- Manage HRMS activities, including employee data, attendance, leave, salary slips, and employee self-service.
- Handle employee engagement, grievances, performance appraisals, and exit formalities.
- Prepare and issue HR letters, including experience letters, relieving letters, warning letters, and other official documents.
- Maintain and update HR policies, company rules, and employee handbooks.
- Coordinate PF, ESIC, Professional Tax (PT), TDS, bonus, and other statutory compliance activities with consultants and the Accounts team.
- Maintain employee personal files, KYC documents, salary records, and other confidential information.
- Coordinate employee training, induction, and policy communication.
- Prepare monthly HR reports related to attendance, leave, recruitment, headcount, and payroll.

2. Administration Responsibilities

- Manage daily office administration and ensure smooth office operations.
- Maintain office supplies, stationery, equipment, and other administrative requirements.
- Coordinate office maintenance, housekeeping, repairs, and vendor management.
- Manage courier, incoming and outgoing documents, and office correspondence.
- Maintain office records, agreements, licenses, and important documents.
- Coordinate biometric attendance systems, access control, and other office facilities.
- Handle travel arrangements, meeting schedules,



and visitor coordination when required.
- Coordinate with vendors, service providers, and building management.
- Monitor office expenses and maintain administrative records.
- Ensure employees follow office timings, attendance procedures, and company policies.
- Coordinate with different departments for administrative and operational requirements.

3. General Responsibilities

- Coordinate with Management, Accounts, Operations, Sales, and Support teams.
- Prepare daily, weekly, and monthly reports as required by Management.
- Maintain proper documentation and ensure timely completion of assigned tasks.
- Handle employee and company information confidentially.
- Support Management in implementing HR policies, administrative procedures, and process improvements.
- Perform additional HR and administrative duties assigned by Management.

Required Skills

- Good communication and coordination skills.
- Knowledge of recruitment, payroll coordination, attendance, and leave management.
- Basic understanding of PF, ESIC, PT, and other statutory compliances.
- Knowledge of MS Excel, Word, email communication, and HRMS software.
- Valuable documentation, reporting, and record-keeping skills.
- Ability to manage multiple tasks and meet deadlines.
- Problem-solving skills and attention to detail.

Key Performance Indicators (KPIs)

- Timely completion of monthly payroll inputs and attendance reports.
- Timely recruitment and joining of suitable candidates.
- Accuracy of employee records, attendance, and leave data.
- Timely completion of employee documentation and HR letters.
- Timely coordination of statutory compliance activities.
- Effective implementation and maintenance of HRMS.
- Smooth office administration and timely resolution of employee queries.

Working Days: Monday to Saturday
Working Hours: 10:00 AM to 6:00 PM
Weekly Off: Sunday

Interested Candidate can share resume on [email protected]

Work Location: In person

📌 HR Admin (Charni Road)
🏢 S.S.Technologies
📍 Charni Road