Position Summary

The Executive Assistant (EA) to the Principal provides administrative, operational, and coordination support to ensure the smooth functioning of the Junior School. The role acts as a bridge between the Principal, teachers, parents, students, and various school departments while maintaining confidentiality and professionalism.

Reporting: Principal – Junior School

Working Hours

Monday, Wednesday and Friday: 08.00 AM to 05.00 PM

Tuesday and Thursday: 07.30 AM to 04.30 PM

Saturday: 07:30 AM to 02:00 PM

Note: The above-mentioned school timings are subject to change as per the operational requirements of the school and at the discretion of the Principal/Management. The employee shall be required to adhere to any revised timings communicated by the school from time to time.

Key Roles & Responsibilities

1. Administrative Support

- Manage the Principal's calendar, appointments, meetings, and schedules.

- Prepare and maintain correspondence, reports, presentations, circulars, and official

documents.

- Draft letters, notices, meeting agendas, and minutes of meetings.

- Maintain confidential records and files related to school operations.

- Handle incoming and outgoing communications on behalf of the Principal.

2. Academic Coordination

- Coordinate with Academic Coordinators, Heads of Departments, and teachers regarding

academic activities.

- Assist in planning and organizing academic events, assessments, orientations, workshops,

and school programs.

- Track academic calendars, deadlines, and compliance requirements.

- Maintain records related to curriculum implementation, observations,



and academic

reviews.

3. Parent & Stakeholder Communication

- Act as the first point of contact for parents seeking appointments with the Principal.

- Coordinate parent meetings, grievance redressal meetings, and communication initiatives.

- Ensure timely dissemination of information to parents and stakeholders.

- Maintain records of parent concerns, feedback, and resolutions.

4. Event & Program Management

- Coordinate school assemblies, celebrations, competitions, exhibitions, and special events.

- Assist in planning logistics, scheduling, and communication for school functions.

- Liaise with vendors, service providers, and internal departments for event execution.

Executive Assistant (EA) to Principal – Junior School (CBSE)

5. Documentation & Record Management

- Maintain student, staff, and administrative records as required by the Principal.

- Prepare monthly, quarterly, and annual reports.

- Ensure proper documentation for CBSE compliance, inspections, and audits.

- Maintain digital and physical filing systems.

6. Meeting & Coordination Responsibilities

- Schedule and coordinate meetings with staff, parents, management, and external

stakeholders.

- Prepare agendas and circulate meeting documents.





- Record minutes of meetings and track action points for timely closure.

- Follow up with concerned departments on pending tasks and commitments.

7. Compliance & Reporting

- Assist in maintaining records required for CBSE and statutory compliance.

- Coordinate data collection from departments for audits, inspections, and management

reviews.

- Support preparation of reports required by management and regulatory authorities.

8. Interdepartmental Coordination

- Liaise with HR, Administration, Transport, Accounts, IT, and Academic Departments.

- Coordinate recruitment interviews, induction schedules, and staff-related meetings when

required.

- Ensure smooth communication between the Principal's office and all stakeholders.

9. Confidentiality & Professional Conduct

- Handle sensitive information with utmost confidentiality.

- Maintain skilled decorum while interacting with parents, staff, students, and

management.

- Represent the Principal's office in a courteous and professional manner.

10. Additional Duties & Responsibilities

- Undertake any other school-related duties, assignments, or responsibilities as assigned by

the Principal or Management from time to time.

- Provide support for academic, administrative, operational, event-related, or any other

school requirements as and when required.

- Perform tasks beyond the defined scope of the role in the best interest of the smooth

functioning of the school.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant (EA) to Principal – Junior School (CBSE)
🏢 Shanti Asiatic School
📍 Ahmedabad