Back Office Executive

Company: Somani Interior
Job Type: Full-Time
Department: Accounts & Project Coordination
Industry: Interior Design, Interior Fit-Out & Construction

Job Overview

Somani Interior is looking for a responsible, detail-orientated, and well-organised back office executive to manage daily office operations, maintain financial records, monitor site supervisor expenses, and coordinate day-to-day project activities.

This is an significant role that connects the office, accounts, and site supervisors. The candidate will be responsible for ensuring accurate daily expense tracking, timely Tally Prime entries, proper documentation, and regular follow-ups on ongoing site activities.

The ideal candidate should be proactive, trustworthy, and capable of handling multiple responsibilities with accuracy and efficiency.

Key Responsibilities

1. Daily Expense Monitoring & Control

- Collect, verify, and maintain daily expense reports submitted by site supervisors.
- Monitor supervisor expenses related to site work, materials, labour, transportation, food, and other project requirements.
- Check bills, vouchers, receipts, and supporting documents for expenses.
- Maintain proper records of advances given to supervisors and expenses incurred against those advances.
- Track pending expense statements, unsubmitted bills, and outstanding advances.
- Identify discrepancies in expense reports and coordinate with supervisors for clarification.

2. Tally Prime & Accounts Entries

- Record daily receipts, payments, expenses, and other financial transactions in Tally Prime.
- Ensure accurate and timely data entry with proper ledger classification.
- Maintain records of cash transactions, bank transactions, and project-related expenses.
- Enter and maintain purchase bills, expense vouchers, and other accounting documents as assigned.
- Assist in bank statement verification and reconciliation.
- Maintain organized financial records for future reference and audit purposes.

3. Site Supervisor Coordination & Monitoring

- Coordinate with site supervisors regarding their daily activities, expenses,



and work progress.
- Collect daily work updates, labour details, material requirements, and site expense statements.
- Follow up on pending reports, bills, vouchers, and other required documents.
- Maintain project-wise records of expenses and supervisor advances.
- Communicate site-related updates to the management and highlight delays, discrepancies, or pending requirements.
- Ensure supervisors submit the necessary information and documents within the prescribed timelines.

4. Documentation & Office Administration

- Maintain proper filing and documentation of bills, invoices, receipts, vouchers, and work-related records.
- Prepare daily, weekly, and monthly expense summaries as required by management.
- Maintain Excel sheets for expense tracking, advances, payments, and project records.
- Assist in preparing purchase orders, quotations, proforma invoices, and other project-related documents.
- Maintain updated records of vendors, suppliers, and site-related transactions.
- Support the accounts and project coordination teams with routine administrative work.

5. Project & Payment Follow-Up

- Track project-related expenses and maintain records for individual sites.
- Coordinate with supervisors and the accounts team regarding pending bills and payments.
- Follow up on material purchases, supplier bills, and expense documentation.
- Assist in checking expenses against approved budgets, work orders, or purchase orders wherever applicable.
- Report unusual expenses, missing documents, and discrepancies to management promptly.

Required Skills & Qualifications

- A graduate in Commerce, Accounting, Business Administration, or a related field preferred.
- Working knowledge of Tally Prime is essential.




- Basic to intermediate knowledge of MS Excel and MS Office.
- Understanding of daily accounting entries, receipts, payments, vouchers, and expense tracking.
- Good communication and coordination skills.
- Strong attention to detail and numerical accuracy.
- Ability to maintain confidential financial information.
- Good organisational skills and the ability to manage multiple tasks.
- Ability to coordinate with site supervisors and follow up on pending work independently.

Preferred Experience

- 1–3 years of experience in back-office operations, accounts assistance, or administrative coordination.
- Experience in an interior design, construction, interior fit-out, or project-based company will be an advantage.
- Candidates with practical experience in Tally Prime, expense management, and site supervisor coordination will be preferred.

Key Expectations

- Daily expenses must be recorded and monitored systematically.
- Tally Prime entries must be accurate and up to date.
- Supervisor advances and expense settlements must be tracked regularly.
- Site supervisors must submit daily updates and expense documents on time.
- All financial records and supporting documents must be properly maintained.
- Any discrepancies or unusual expenses must be reported to management without delay.

Ideal Candidate Profile

We are looking for someone who takes ownership of their responsibilities, maintains financial discipline, and understands the importance of accurate records and timely follow-ups.

The candidate should not limit themselves to data entry but should actively monitor daily expenses, coordinate with site supervisors, maintain updated records, and ensure that routine office and project-related activities run smoothly.

If you are organised, responsible, proficient in Tally Prime, and comfortable handling accounts-related work and site coordination, we encourage you to apply.

Pay: ₹10,000.00 - ₹18,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Back Office Assistant (Patuli)
🏢 Somani Interior
📍 Patuli