JOB DESCRIPTION – LEGAL OFFICER

Designation: Legal Officer
Department: Legal and Administration
Reports To: Management
Industry: Higher Education / Educational Institution

1. Job Objective

To protect the institution's legal interests by providing legal advice, handling legal documentation, managing litigation, coordinating court proceedings, and ensuring compliance with applicable laws and regulations.

2. Key Roles and Responsibilities

A. Legal Advisory and Representation

- Provide legal advice to management on institutional matters, disputes, and potential legal risks.
- Represent the institution before courts, tribunals, and other legal authorities, subject to applicable professional requirements and authorisation.
- Handle civil, criminal, contractual, employment-related, and other legal matters involving the institution.
- Coordinate with external advocates and senior counsel whenever required.
- Prepare case briefs, legal opinions, and recommendations for management.

B. Litigation and Court Proceedings

- Handle legal cases filed by or against the institution.
- Draft and review petitions, affidavits, counter-statements, written submissions, and other legal pleadings.
- Monitor court cases, hearing dates, filing deadlines, and case progress.
- Coordinate with concerned departments to collect evidence, records, and supporting documents.
- Keep management informed about case developments and recommended legal action.

C. Legal Notices and Documentation

- Draft, issue, review, and respond to legal notices.
- Prepare replies to notices, complaints, claims, and legal communications.
- Draft and vet contracts, agreements, Memoranda of Understanding (MoUs), lease deeds, service agreements, and other legal documents.
- Review appointment letters, employment contracts, disciplinary notices, and termination-related documentation.
- Maintain confidential records of legal cases, notices, agreements, and court orders.

D. Educational Institution Legal Matters

- Handle legal matters relating to students, parents, faculty, employees, vendors, and other stakeholders.
- Advise management on student disciplinary cases, complaints, and institutional disputes.
- Provide legal support in matters relating to university affiliation, regulatory approvals,



accreditation, and institutional administration.
- Handle disputes concerning admissions, fees, examinations, employment, and institutional policies.
- Review institutional rules, policies, declarations, and undertakings from a legal perspective.

E. Labour Law and Employment Matters

- Advise HR on employment-related legal issues, disciplinary proceedings, employee grievances, and termination matters.
- Handle employment disputes and coordinate legal proceedings involving employees.
- Provide guidance on applicable labour laws and statutory obligations.
- Assist in handling POSH-related legal matters and other workplace compliance issues, maintaining confidentiality and following applicable procedures.

F. Property and Contractual Disputes

- Handle legal matters relating to institutional property, leases, rentals, and ownership documentation.
- Review and advise on contractual disputes involving vendors, contractors, service providers, and other parties.
- Support management in dispute resolution, settlement negotiations, and recovery proceedings where appropriate.

G. Compliance and Legal Risk Management

- Monitor changes in applicable laws affecting educational institutions.
- Identify legal risks and recommend appropriate preventive measures.
- Ensure that legal notices, court orders, statutory deadlines, and compliance requirements are addressed within the prescribed timelines.
- Maintain a centralised record of ongoing litigation, legal opinions, contracts, and pending legal actions.
- Submit periodic reports to management on legal cases, risks, and important developments.

3. Key Performance Indicators (KPIs)Sl. No.Key Result AreaKey Performance Indicators1Litigation ManagementTimely preparation, filing,



and follow-up of legal cases and court proceedings.2Legal AdvisoryTimely and accurate legal opinions and recommendations to management.3Legal Notices and DraftingAccurate preparation and timely response to legal notices and pleadings.4Contract ManagementTimely review and vetting of agreements and contracts.5Employment and Institutional DisputesEffective handling and follow-up of employee, student, and other institutional disputes.6Legal ComplianceTimely identification and communication of applicable legal obligations and deadlines.7Documentation and ReportingAccurate maintenance of legal records and timely submission of case-status reports.8Risk ManagementIdentification of legal risks and recommendations to minimise institutional exposure.4. Educational Qualification

- LL.B. from a recognised university.
- Enrolment with the relevant State Bar Council, as applicable to the role.
- Additional qualifications in civil law, corporate law, labour law, or litigation will be an advantage.

5. Experience

- Preferably 3–5 years of experience in legal practice or litigation.
- Experience handling court cases, drafting legal pleadings, issuing legal notices, and advising organisations.
- Experience in educational institutions or handling university, employment, and institutional disputes will be preferred.

6. Required Skills

- Strong knowledge of legal procedures and applicable laws.
- Excellent legal drafting, research, and case-management skills.
- Court appearance and litigation-handling experience.
- Strong negotiation, communication, and analytical skills.
- Ability to handle confidential and sensitive matters professionally.
- High integrity, sound judgement, and attention to detail.

7. Reporting and Coordination

The Legal Officer will report to Management and coordinate with HR, Administration, Finance, Academic Departments, external advocates, courts, tribunals, and other relevant authorities.

8. Expected Outcomes

- Effective protection of the institution's legal interests.
- Timely handling of litigation, legal notices, and disputes.
- Accurate legal documentation and contract management.
- Reduced legal and compliance risks.
- Timely legal guidance to management and other departments.

Pay: ₹40,000.00 - ₹45,000.00 per month

Advantages:

- Paid sick time

Work Location: In person

📌 Legal Officer (Nagavara)
🏢 HKBK Group of Institutions
📍 Nagavara