Job Title: Personal Secretary to Director

Company: Poreva

Location: Bengaluru, Karnataka (Hybrid / Work from Home options available)

Job Type: Full-time

Travel Requirement: 20%–30% (PAN India travel accompanying the Director)

Compensation: [Insert Salary Range, e.g., ₹2,40,000 – ₹6,00,000 per annum]

Job Overview

We are seeking a proactive, highly organized, and discreet Personal Secretary to the Director. In this role, you will act as the central point of contact and primary operational anchor for the Director, managing daily schedules, high-priority communications, and domestic logistics.

This role offers a flexible hybrid working model (remote work combined with office days/work from home in Bengaluru), paired with the requirement to travel across PAN India to accompany the Director for client meetings, on-site reviews, industry conferences, and off-site operations.

Key Responsibilities

Executive Support & Administration

- Manage and maintain the Director’s daily calendar, appointments, meeting invites, and executive task lists.
- Act as the first point of contact between the Director and internal/external stakeholders, screening emails, calls, and meeting requests.
- Draft, edit, and proofread official correspondence, presentations, agendas, memos, and minutes of meetings (MoM).
- Handle personal and executive tasks to maximize the Director’s daily bandwidth and focus.

Travel & Logistics Management (PAN India)

- Coordinate end-to-end travel arrangements across India, including flight bookings, rail, ground transit, hotel stays, and itinerary planning.
- Accompany the Director on domestic business trips across PAN India to provide live administrative and operational coordination.
- Prepare meeting agendas, briefing documents, and materials prior to travel, ensuring all logistical needs are met at destination sites.
- Manage travel expense filings, receipts, and budget reconciliation.

Meeting & Stakeholder Coordination

- Organize board meetings,



executive discussions, and external partner visits.
- Track follow-up deliverables and action items from meetings, ensuring relevant teams meet stated deadlines.
- Uphold strict confidentiality regarding all company business, executive files, strategic discussions, and personal data.

Qualifications & Experience

- Experience: 0 to 6+ years of experience as an Executive Assistant, Personal Secretary, or Executive Coordinator directly supporting C-suite executives, Founders, or Directors.
- Education: PUC [12th] / Bachelor’s degree in any discipline (Business Administration, Communications, Commerce, or related fields preferred).
- Travel Flexibility: Must hold a valid government ID (Aadhaar / Passport) and be willing to travel domestically on short notice.
- Communication Skills: Professional verbal and written fluency in English and Hindi; knowledge of Kannada or other Indian regional languages is a strong advantage.
- Technical Skills: High proficiency in Google Workspace (Docs, Sheets, Slides, Drive), Microsoft Office (Word, Excel, PowerPoint), and calendar management platforms.
- Work Style: High emotional intelligence, discretion, proactive problem-solving, and the ability to work independently in a hybrid/remote setup.

Work Model & Benefits

- Work Structure: Flexible hybrid setup (Work from Home + In-person office days in Bengaluru + Scheduled on-ground domestic travel).
- Travel Coverage: All business travel, lodging, daily allowances, and transit expenses fully covered by the company.
- Benefits: Comprehensive health insurance, paid annual leave, and performance-based incentives.

How to Apply

Submit your updated resume along with a brief note detailing your past executive support experience and your readiness for regular PAN India travel.

Email Address : [email protected]

Pay: From ₹15,000.00 per month

Benefits:

- Cell phone reimbursement
- Adaptable schedule
- Internet reimbursement
- Work from home

Work Location: Hybrid remote in Lalbagh West, Karnataka 560004

📌 Personal Secretary to Director (Lalbagh)
🏢 iwishvishu
📍 Lalbagh