# Job Description – Executive Assistant to the CEO

*Company Name:* Tibarumal Jewellery

*Designation:* Executive Assistant to the CEO

*Department:* Administration / Executive Office

*Reporting To:* Chief Executive Officer (CEO)

*Industry:* Jewellery / Retail

Tibarumal Jewellery is looking for a highly organized, proactive, and detail-oriented *Executive Assistant to the CEO* to provide comprehensive executive and administrative support. The candidate will be responsible for managing the CEO’s calendar and diary, scheduling meetings, coordinating with external clients and internal teams, and ensuring timely follow-up and completion of tasks assigned by the CEO.

The ideal candidate should possess excellent communication, coordination, time-management, and follow-up skills, along with the ability to handle confidential information and manage multiple priorities in a fast-paced business environment.

## Key Responsibilities

*1. Calendar & Diary Management*

- Manage the CEO’s daily calendar, appointments, and business commitments.

- Schedule, reschedule, and prioritize meetings based on business requirements.

- Maintain the CEO’s daily diary, reminders, and activity schedule.

- Ensure timely communication of appointments and meeting updates.

*2. Executive & Personal Assistant (PA) Support*

- Provide day-to-day executive and administrative assistance to the CEO.

- Handle correspondence, calls, emails, and other official communications as required.

- Prepare meeting agendas, briefing notes, reports, and presentations.

- Maintain important documents, records, and confidential information.

- Coordinate travel arrangements, appointments, and other executive requirements as needed.

*3. Meeting Coordination*

- Organize internal and external meetings, including confirming schedules and participants.

- Coordinate with relevant departments to ensure meeting readiness.

- Record key discussion points, decisions, and action items,



wherever required.

- Share meeting outcomes and ensure timely follow-up on agreed action points.

*4. External Client & Stakeholder Coordination*

- Coordinate with external clients, business associates, vendors, and other stakeholders on behalf of the CEO.

- Arrange appointments and facilitate professional communication.

- Follow up on pending discussions, commitments, and business-related matters.

- Maintain professional relationships and ensure timely responses to stakeholders.

*5. Internal Team Coordination & Follow-ups*

- Coordinate with internal Team Leaders (TLs), department heads, and employees regarding tasks assigned by the CEO.

- Track the progress of assigned activities and ensure timely completion within agreed deadlines.

- Send reminders and follow up on pending tasks, updates, and reports.

- Escalate delays, concerns, or unresolved matters to the CEO.

- Maintain an action tracker to monitor task status, priorities, and completion.

*6. Administrative & Reporting Support*

- Prepare daily schedules, pending-task reports, and follow-up summaries for the CEO.

- Maintain systematic records of meetings, appointments, and important communications.

- Assist in coordinating cross-functional activities and special assignments.

- Handle all official information with discretion and confidentiality.

## Required Skills & Competencies

- Excellent verbal and written communication skills.

- Strong organizational, planning, and time-management abilities.

- Excellent follow-up, coordination, and task-monitoring skills.





- Proficiency in MS Office, particularly Outlook, Excel, Word, and PowerPoint.

- Ability to manage multiple priorities and work under tight deadlines.

- Professional conduct, attention to detail, and a solution-oriented approach.

- Ability to communicate effectively with senior management, team leaders, clients, and external stakeholders.

- High level of integrity and ability to maintain confidentiality.

- Proactive attitude with strong ownership and accountability.

## Educational Qualification & Experience

- Graduate in any discipline.

- Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar executive support role is preferred.

- Experience supporting senior management or a CEO will be an added advantage.

- 2 to 3 years Experience in the jewellery sector will be preferred, CTC depends on existing take home.

## Key Performance Indicators (KPIs)

- Effective management of the CEO’s calendar and appointments.

- Timely coordination and follow-up on tasks assigned by the CEO.

- Percentage of assigned tasks completed within agreed deadlines.

- Accuracy and timeliness of meeting schedules, records, and reports.

- Effective coordination with internal teams and external stakeholders.

- Timely escalation of pending tasks and critical issues.

## Preferred Candidate Profile

The ideal candidate should be dependable, well-organized, qualified, and capable of acting as a reliable coordination link between the CEO, internal teams, and external stakeholders. The candidate must demonstrate strong ownership, discretion, and the ability to ensure that important commitments and assigned tasks are followed through to completion.

*Interested candidates may apply with their updated CV.*

Head HR

N. Raghavender.

Mobile No. +91-XXXXXXXXXX

Pay: ₹35,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Banjara Hills)
🏢 Tibarumal Jewellery
📍 Banjara Hills