Job Description – Front Desk Executive & Administration

Department: Administration
Designation: Front Desk Executive & Admin Executive
Location: Jakkur, Bengaluru
Industry: Real Estate & Property Development
Employment Type: Full-Time
Experience: 1–3 Years
Salary: As per industry standards and candidate experience

About Tula Properties Pvt. Ltd.

Tula Properties Pvt. Ltd. is a real estate development company focused on premium residential developments and managed farmland projects. The company is committed to delivering quality developments through professional management, efficient operations, and customer-centric service.

Job Summary

We are looking for a well-organized, professional, and presentable Front Desk Executive & Admin Executive to manage the front office, visitor coordination, telephone handling, and day-to-day administrative activities at our corporate office.

The ideal candidate should possess excellent communication skills, a welcoming attitude, good coordination abilities, and the capability to maintain a professional office environment while supporting employees, management, clients, vendors, and project teams.

Key Responsibilities

1. Front Desk & Reception Management

- Welcome and attend to visitors, clients, business associates, vendors, and job applicants professionally.
- Manage incoming telephone calls, emails, inquiries, and messages, ensuring timely communication with the concerned departments.
- Maintain visitor registers, appointment schedules, and meeting records.
- Coordinate meeting room bookings and ensure meeting spaces are properly arranged before scheduled meetings.
- Receive and distribute courier, postal mail, documents, and other deliveries.
- Ensure the reception area remains clean, organized, and presentable at all times.

2. Office Administration & Facility Management

- Monitor daily office requirements, including stationery, pantry supplies, drinking water, housekeeping, and other essential provisions.
- Coordinate with housekeeping, maintenance personnel, security, vendors, and service providers to ensure smooth office operations.
- Maintain records of office supplies, inventory, inward and outward materials, and administrative expenses.
- Identify office maintenance requirements and coordinate timely resolution of issues.
- Assist in managing office assets, equipment, access cards, keys, and other administrative resources.




- Support the implementation of office rules, administrative procedures, and workplace discipline.

3. Employee & Internal Coordination

- Assist employees with routine administrative requirements and direct requests to the relevant department.
- Coordinate office arrangements for internal meetings, employee events, and management visits.
- Support HR and Administration in collecting documents, maintaining basic records, and circulating approved internal communications.
- Track employee-related administrative requests and follow up with the concerned teams for closure.
- Maintain confidentiality while handling employee information, company documents, and management communications.

4. Vendor & Project Site Coordination

- Coordinate with vendors and service providers for office supplies, repairs, maintenance, and other administrative services.
- Maintain vendor contact details, quotations, service records, and supporting documents.
- Coordinate with project site offices and internal teams for administrative requirements, deliveries, and document movement.
- Support the arrangement of site visits, client meetings, and other official visits as required.
- Ensure that administrative requests from the Head Office and project locations are recorded, communicated, and followed up appropriately.

5. Documentation & Reporting

- Maintain proper records of visitor entries, couriers, office inventory, maintenance requests, and administrative expenses.
- Prepare routine administrative reports and update trackers as required.
- Assist in preparing purchase requests for stationery, pantry supplies, and other office requirements.
- Ensure relevant bills, invoices, delivery records, and supporting documents are submitted to the Accounts/Finance Department on time.
- Maintain systematic physical and digital filing of administrative documents.

Required Skills & Qualifications

- Graduate in any discipline; candidates with qualifications in Business Administration or Office Management will be preferred.




- 1–3 years of experience in front office, reception, administration, or office coordination.
- Good verbal and written communication skills in English; Kannada and Hindi proficiency will be an advantage.
- Working knowledge of MS Office, email, spreadsheets, and basic office documentation.
- Qualified appearance, courteous behaviour, and a customer-oriented approach.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
- Good interpersonal skills and the ability to coordinate with employees, clients, vendors, and management.
- Punctual, proactive, responsible, and capable of maintaining confidentiality.

Preferred Candidate Profile

- Experience working in a corporate office, real estate company, construction company, or property development organization.
- Ability to handle administrative tasks independently with minimal supervision.
- Strong follow-up skills and a solution-oriented approach to resolving routine office issues.
- Willingness to coordinate with project sites and support administrative requirements across office locations when necessary.

Key Performance Indicators (KPIs)

Performance will be evaluated based on the following parameters:

- Front Office Management: Professional visitor handling, call management, and appointment coordination.
- Office Readiness: Cleanliness, organization, and readiness of reception and meeting areas.
- Administrative Support: Timely fulfilment of stationery, pantry, maintenance, and other office requirements.
- Record Maintenance: Accuracy and completeness of visitor registers, inventory records, courier logs, and expense documentation.
- Coordination & Follow-up: Timely resolution and closure of administrative requests.
- Cost & Inventory Control: Responsible use of office resources and prevention of unnecessary expenditure or wastage.
- Professional Conduct: Punctuality, communication, confidentiality, and adherence to company policies.

How to Apply

Interested candidates may submit their updated resume highlighting relevant front office and administrative experience, communication skills, and current or expected salary to [email protected]

Tula Properties Pvt. Ltd.
Bengaluru, Karnataka

Pay: ₹360,000.00 - ₹480,000.00 per year

Perks:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Work Location: In person

📌 Front Desk Executive & Administration (Jakkur)
🏢 Tula Properties
📍 Jakkur