Core ResponsibilitiesStrategic Support & Operations Tracking

- Track plant Key Performance Indicators (KPIs) including production volumes, yield optimization, capacity utilization, and cost-efficiency metrics.
- Monitor Daily / Weekly Operational Reports from various departments (Production, QA, QC, R&D;, Engineering, EHS, Supply Chain) and flag critical deviations to the Plant Head.
- Drive action items arising from management meetings, ensuring department heads meet deadlines for operational and compliance goals.
- Coordinate Management Review Meetings (MRM), including drafting agendas, compiling data-driven presentations, and publishing minutes of meetings (MoM).

Regulatory & Compliance Gatekeeping

- Assist in audit preparation (regulatory inspections like USFDA, EDQM, WHO, and customer audits) by coordinating readiness trackers and organizing documentation rooms.
- Maintain strict confidentiality regarding sensitive API technology transfers, regulatory filings, pricing, and strategic expansion plans.
- Track Corrective and Preventive Actions (CAPA) and audit responses to ensure timely closure.

Executive Administration & Communication

- Manage the Plant Head’s calendar, prioritizing high-impact meetings, site visits, and corporate briefings while filtering low-priority requests.
- Draft high-level correspondence, executive summaries, memos, and official communications on behalf of the Plant Head for corporate headquarters and external stakeholders.
- Screen and synthesize incoming mail, reports, and approvals (e.g., Capex requisitions, safety reports) before they reach the Plant Head's desk.
- Organize high-profile site visits for global leadership, regulatory inspectors, and key clients, managing itineraries and logistics seamlessly.

Key Performance Indicators (KPIs)

- Action-Item Closure Rate:



% of meeting action points successfully closed by department heads within deadlines.
- Calendar Efficiency: Optimization of the Plant Head's time, resulting in zero scheduling conflicts and minimal downtime.
- Reporting Precision: Zero errors in daily/weekly operational dashboards and MRM presentations.
- Audit Readiness: Timeliness and organization of supporting materials during regulatory and customer inspections.

Job Requirements & QualificationsEducation

- Bachelor’s degree in Chemistry, Pharmacy, or Chemical Engineering (B.Sc / B.Pharm / B.Tech) is highly preferred to understand API technical jargon.
- MBA or Post Graduate Diploma in Operations, General Management, or Executive Support is a strong asset.

Experience

- 3 to 7 years of experience as an EA, Project Coordinator, or Operations Analyst,

Technical & Soft Skills

- API Domain Knowledge: Familiarity with cGMP guidelines, data integrity principles, EHS norms, and basic API manufacturing workflows.
- Advanced Data Proficiency: High expertise in MS Excel (VLOOKUPs, Pivot Tables, Dashboards) and PowerPoint for creating executive decks. Experience with ERP systems (SAP) is a plus.
- Communication Mastery: Exceptional written and verbal communication skills, with the ability to interact confidently with senior corporate leadership and shop-floor workers alike.
- Project Management: Strong multitasking skills with the ability to manage tight timelines under high pressure.

Pay: ₹500,000.00 - ₹1,100,000.00 per year

Perks:

- Food provided
- Leave encashment
- Paid time off
- Provident Fund

Application Question(s):

- What is your total experience ?
- What is ypur relevant experience in API ?
- Mention your current CTC ?
- Mention your expected CTC ?
- If selected, how soon you can join ?

Experience:

- API Production : 3 years (Required)

Work Location: In person

📌 EA to Plant Head (Vapi)
🏢 Vital Laboratories
📍 Vapi