Missamma Retail is looking for an experienced and highly organized Executive Assistant to provide comprehensive administrative and executive support to the Director / Senior Management.

The ideal candidate should be highly professional, discreet, well-organized, and capable of managing multiple priorities in a fast-paced business setting. The role requires strong calendar management, communication, coordination, follow-up, documentation, and travel-management skills.

Key Responsibilities

Executive & Administrative Support

- Provide comprehensive administrative and executive support to the Director / Senior Management.
- Manage day-to-day schedules, priorities, appointments, meetings, and commitments.
- Maintain a structured calendar and ensure timely reminders and follow-ups.
- Assist management with day-to-day administrative and operational coordination.
- Support management in special projects, assignments, and business initiatives.

Calendar & Meeting Management

- Manage the executive's calendar, meetings, appointments, and daily schedule.
- Coordinate internal and external meetings with relevant stakeholders.
- Schedule meetings based on priorities and availability.
- Prepare meeting agendas, documents, presentations, and supporting information as required.
- Record and circulate meeting notes, action points, and follow-ups.
- Track important commitments and ensure timely completion of agreed actions.

Communication & Coordination

- Act as a key coordination point between management and:
- Internal teams
- Clients
- Vendors
- Business partners
- External stakeholders

- Handle emails, phone calls, messages, and correspondence professionally.




- Follow up with relevant teams and stakeholders on behalf of management.
- Ensure important information reaches the concerned person or department on time.
- Maintain clear and professional communication at all times.

Travel Management

- Plan and coordinate domestic and international travel arrangements, when required.
- Manage:
- Flight and train bookings
- Hotel reservations
- Local transportation
- Travel itineraries
- Meeting schedules

- Ensure smooth coordination of travel plans and timely communication of schedules.
- Assist management with travel-related documentation and requirements.

Reports & Documentation

- Prepare reports, presentations, documents, correspondence, and meeting notes.
- Maintain organized records and important management documents.
- Prepare information and presentations required for management meetings.
- Ensure documents are accurate, professional, and appropriately formatted.

Follow-ups & Task Management

- Track important tasks, deadlines, commitments, and pending activities.
- Follow up with internal teams, vendors, clients, and other stakeholders to ensure timely completion.
- Maintain task trackers and provide status updates to management.
- Identify pending or delayed activities and proactively follow up for closure.

Confidentiality & Professional Conduct





- Handle confidential and sensitive business information with the highest level of discretion.
- Maintain strict confidentiality regarding management discussions, documents, business plans, financial information, and other sensitive matters.
- Demonstrate professionalism, integrity, discretion, and reliability in all interactions.

Required Qualifications & Experience

- Bachelor's degree in any discipline from a recognized institution.
- 3-10 years of relevant experience as an:
- Executive Assistant
- Personal Assistant
- Management Assistant
- Executive Secretary
- Similar administrative / executive support role

- Experience supporting a Director, Founder, CEO, MD, or Senior Management will be preferred.
- Prior experience in the retail, FMCG, corporate, or business environment will be an added advantage.

Preferred Candidate Profile

The ideal candidate should be:

- Highly organized and detail-oriented.
- Professional, mature, and dependable.
- Excellent in verbal and written communication.
- Strong at coordinating with multiple stakeholders.
- Capable of handling confidential information with discretion.
- Proactive in identifying pending tasks and ensuring timely follow-up.
- Comfortable working in a fast-paced and dynamic environment.
- Able to prioritize multiple tasks and manage changing schedules.
- Confident in interacting with senior management, clients, vendors, and external stakeholders.

Work Flexibility

- The role may require flexibility beyond standard working hours based on management requirements.
- Willingness to travel when required is essential.
- The position may involve managing urgent requests and time-sensitive activities.

📌 Executive Assistant (Hyderabad)
🏢 Missamma Retail
📍 Hyderabad