The HR & Admin Executive will be responsible for managing day-to-day HR operations, employee coordination, recruitment, attendance and payroll support, employee documentation, and general administrative activities. The role involves ensuring smooth HR functioning, maintaining accurate employee records, and supporting management in implementing company policies and procedures.

Key Responsibilities

A. Recruitment & Talent Acquisition

- Manage end-to-end recruitment activities for office, factory, and outlet staff.
- Post job vacancies on platforms such as Apna, Naukri.com, and other recruitment portals.
- Screen resumes and shortlist suitable candidates.
- Conduct initial telephonic interviews and coordinate further interview rounds.
- Follow up with selected candidates regarding offers, documentation, and joining formalities.
- Maintain recruitment trackers and daily hiring MIS.

B. Attendance & Payroll Management

- Maintain daily attendance records of office, factory, and outlet employees.
- Verify attendance, weekly offs, leaves, overtime, and late marks.
- Coordinate with reporting managers for attendance discrepancies and approvals.
- Prepare and maintain monthly attendance and salary sheets.
- Coordinate with the Accounts Team for monthly payroll processing.
- Maintain proper records of salary revisions, advances, deductions, and pending payments.

C. Employee Documentation & HR Operations

- Prepare and issue offer letters, appointment letters, confirmation letters, and other HR documents.
- Collect and verify employee joining documents.
- Maintain employee personal files and digital records.
- Manage employee onboarding, induction, and exit formalities.
- Prepare full and final settlement documentation.
- Maintain employee databases and update HR records regularly.

D. Statutory Compliance & HR Coordination

- Coordinate with the concerned team for PF, ESIC, Professional Tax, and other statutory compliances.
- Maintain employee-related statutory records and declarations.




- Coordinate for monthly compliance documentation and submissions.
- Ensure timely collection and maintenance of required employee documents.

E. Employee Relations & Grievance Management

- Address employee queries and concerns professionally.
- Coordinate with outlet managers, factory staff, and office employees regarding HR-related matters.
- Handle employee grievances and escalate critical issues to management.
- Support employee engagement and retention initiatives.
- Ensure proper communication of company policies and HR guidelines.

F. Administration & Office Management

- Manage day-to-day office administration and facility requirements.
- Coordinate office maintenance, housekeeping, stationery, and other administrative requirements.
- Maintain records of office assets, equipment, and inventory.
- Coordinate with vendors and service providers for quotations, purchases, and maintenance.
- Ensure proper documentation, filing, and record management.
- Coordinate interdepartmental administrative activities.
- Monitor office discipline and adherence to company policies.

G. HR MIS & Reporting

- Prepare daily, weekly, and monthly HR reports.
- Maintain recruitment, attendance, payroll, and employee databases.
- Prepare employee headcount reports and joining/exit MIS.
- Maintain HR trackers using MS Excel, including VLOOKUP, XLOOKUP, Pivot Tables, and basic dashboards.
- Submit regular HR and administrative updates to management.
- 3. Required Skills & QualificationsBachelor's degree in HR, Business Administration, or a related field.
- 1–3 years of experience in HR and Administration (freshers with relevant knowledge may also apply).
- Good knowledge of recruitment and HR operations.
- Strong working knowledge of MS Excel and MS Office.
- Knowledge of attendance and payroll management.
- Basic understanding of PF, ESIC, and Professional Tax.
- Excellent communication and interpersonal skills.
- Robust coordination, follow-up, and problem-solving abilities.
- Good documentation and record-keeping skills.

📌 HR Admin Executive (Vadodara)
🏢 SANTUSHTI SHAKES PRIVATE
📍 Vadodara