Role Objective To drive the end-to-end procurement of high-quality excipients for domestic and regulated markets, ensuring uninterrupted production schedules, regulatory compliance, and cost optimization. The role acts as a strategic liaison between vendors and internal cross-functional teams to manage vendor quality, mitigate supply risks, and maintain full compliance with industry standards.

Key Responsibilities

Procurement Operations &

- Execution:

- Procure excipients for domestic and regulated markets to ensure alignment with production timelines.
- Process purchase requisitions promptly and generate accurate Purchase Orders (POs).
- Track vendor dispatches and systematically update PO trackers to eliminate On-Time In-Full (OTIF) delivery misses.

Strategic Sourcing &

- Cost Management

- Conduct rigorous price analysis, market benchmarking, and commercial negotiations to deliver cost optimization.
- Identify, evaluate, and qualify alternate vendors to mitigate single-source risks and unlock cost savings.

Vendor Quality &

- Compliance Management

- Facilitate vendor material rejection handling, correct actions (CAPA) coordination, return logistics, and timely material replacements.
- Coordinate end-to-end change controls and vendor audits to strictly uphold regulatory and Quality Assurance (QA) compliance.
- Lead end-to-end coordination to finalize vendor Quality Agreements.

Stakeholder Collaboration

- Participate actively in cross-functional meetings to review raw material availability and proactively resolve supply chain bottlenecks.

Type of Interaction: Internal Interaction with: Production, Planning, Quality Assurance (QA), Quality Control (QC), Regulatory Affairs (RA), and Stores/Warehouse teams.

Nature of Interaction:



Cross-functional alignment on material requirements, OTIF delivery tracking, change control approvals, quality issue resolution, and production scheduling.

Type of Interaction: External

Interaction with: Excipient manufacturers, global/local distributors, third-party logistics (3PL) providers, and auditing agencies.

Nature of Interaction: Commercial negotiations, purchase order release, dispatch tracking, rejection/return logistics management, vendor performance evaluation, and Quality Agreement execution.

Job Requirements

Qualified Experience and Relevant Skills

- Experience: 7–13 years of relevant procurement/sourcing experience within the Pharmaceutical or Biotechnology industry, specifically focused on excipients or active pharma ingredients .
- Market Knowledge: Strong understanding of regulatory requirements (USFDA, EU-GMP, MHRA) and documentation standards for excipient procurement in regulated markets.
- Negotiation &
- Benchmarking: Proven track record of cost savings through benchmarking and structured vendor negotiations.
- Quality &
- Compliance Acumen: Sound knowledge of vendor qualification processes, change control workflows, CAPA, and Quality Agreements.
- Technical Skills: Hands-on experience with ERP systems (SAP MM / Oracle SCM) and intermediate to advanced MS Excel skills for tracker management.
- Soft Skills: Excellent interpersonal, problem-solving, and cross-functional coordination skills.

Academic Qualifications

- Educational Qualification: Bachelor’s degree in Pharmacy (B.Pharm), Chemical Engineering, Chemistry, or a related science field. An MBA or PG Diploma in Supply Chain Management / Materials Management is preferred.
- Certifications (Preferred): APICS (CPIM/CSCP), CIPS, or equivalent procurement certifications.

📌 Deputy Manager - Supply Chain (Maharashtra)
🏢 USV Private
📍 Maharashtra