– Company Secretary (CS)

Department : Company Secretary – ROC & Corporate Compliance

Experience: 1–5 Years

Location: Hyderabad

Department: Legal & Secretarial / Corporate Affairs

Reporting To: CFO / CEO

Employment Type: Full-Time

Job Summary:

We are looking for a proactive and detail-oriented Company Secretary to manage ROC filings, MCA portal activities, corporate statutory compliances, shareholding and capital structure, and company secretarial documentation.

The candidate should independently handle routine corporate compliance activities and coordinate with management, directors, auditors, and external consultants on corporate governance and regulatory matters.

Key Responsibilities

1. ROC & MCA Compliances

. Handle all ROC filings and MCA portal activities.

. Prepare and file annual returns, financial statement filings, and event-based forms.

. Maintain statutory registers, records, and compliance calendars.

. Monitor due dates and ensure timely statutory filings.

. Handle DIN, DSC, director KYC, and other director-related compliances.

. Coordinate with ROC and regulatory authorities for queries, notices, and approvals.

2. Share Capital & Corporate Structure

. Maintain company shareholding patterns and capital structure records.

. Handle authorised capital increases, paid-up capital changes, and share allotments.

. Assist with share transfers, share certificates, and dematerialisation compliance.

. Prepare documentation for preferential allotments, rights issues, and other capital transactions.

. Maintain cap tables and promoter shareholding records.

. Support restructuring of group companies and subsidiaries.

3. Board Meetings & Corporate Governance

.



Prepare board meeting notices, agendas, resolutions, and minutes.

. Assist in organising Board and shareholder meetings, including AGMs and EGMs.

. Maintain statutory registers and minute books.

. Ensure compliance with the Companies Act, 2013 and applicable Secretarial Standards.

. Coordinate with directors and promoters for statutory approvals and documentation.

4. Corporate Legal & Statutory Compliance

. Track applicable corporate regulatory requirements.

. Assist in preparing shareholder agreements, resolutions, and corporate documents.

. Coordinate with statutory auditors, legal advisers, practising company secretaries, and consultants.

. Support company incorporation, changes in directorship, registered office changes, and modifications to company objects.

. Assist in maintaining compliance records across group entities.

5. Fundraising & IPO Readiness

. Support corporate documentation required for fundraising and investment transactions.

. Maintain accurate promoter shareholding and historical capital records.

. Assist with corporate due diligence and investor documentation.

. Coordinate with external advisers for IPO preparedness and corporate restructuring.

. Support implementation of corporate governance processes as the company expands.

Qualifications & Experience

1.



Qualified Company Secretary (ACS / ICSI member) preferred.
2. CS Executive / Professional candidates may be considered for junior compliance-support roles.
3. 1–5 years of experience in company secretarial, ROC, and MCA compliance activities.
4. Practical experience with MCA V3 portal and statutory e-filings.
5. Working knowledge of the Companies Act, 2013.
6. Experience in share allotments, capital structure changes, and board documentation.
7. Proficiency in MS Excel, Word, and compliance tracking.
8. Experience with multiple group companies is an advantage.

Preferred Candidate Profile

1. Hands-on experience rather than only theoretical knowledge.
2. Capable of independently managing routine ROC and MCA compliance work.
3. Valuable understanding of shareholding, share capital, and promoter-related transactions.
4. Organised, detail-oriented, and capable of following up with multiple stakeholders.
5. Comfortable working in a growing company with multiple business verticals.
6. Prior experience in manufacturing, infrastructure, renewable energy, or an IPO-oriented company is an advantage.

Key Performance Indicators (KPIs)

1. 100% on-time ROC and MCA statutory filings.
2. No avoidable penalties due to delayed or incorrect filings.
3. Accurate and updated statutory registers and shareholding records.
4. Timely preparation of board resolutions and minutes.
5. Updated corporate compliance dashboard for all group companies.
6. Effective coordination with auditors, legal consultants, and management.
7. Compensation: Commensurate with qualifications, experience, and demonstrated practical knowledge.

📌 Company Secretary (Hyderabad)
🏢 Junna Solar Systems
📍 Hyderabad