Job Description

Role Overview

The Admin professional is responsible for ensuring smooth day-to-day operations of the office, managing administrative tasks, supporting staff requirements, coordinating facility services, and maintaining an efficient work environment.

Key Responsibilities

1. Office & Facility Management

- Manage office premises, cleanliness, and upkeep.
- Coordinate with housekeeping, security, and maintenance teams.
- Ensure availability and maintenance of office supplies, stationery, and equipment.
- Handle repair & maintenance activities with vendors (electrical, plumbing, IT support, etc.).

2. Administrative Support

- Manage visitor entry, reception, and front-desk operations.
- Handle incoming/outgoing mail, courier, and communication logs.
- Prepare letters, reports, purchase requests, and documentation.

3. Vendor & Procurement Coordination

- Identify vendors for office supplies, services, and contracts.
- Negotiate quotations, compare proposals, and prepare purchase orders.
- Track vendor performance and manage AMC (Annual Maintenance Contracts).

4. Travel & Logistics

- Arrange employee travel, accommodation, and transportation.
- Maintain travel records, bookings, and expense reports.
- Coordinate company vehicle management (fuel logs, driver schedules, service records).

5. Compliance & Record Management

- Maintain administrative records, bills, agreements, and licenses.




- Ensure compliance with safety standards, statutory norms, and audit requirements.
- Assist with asset inventory and monitoring.

6. Event & Meeting Coordination

- Coordinate internal meetings, conferences, and company events.
- Make arrangements for refreshments, equipment setup, and logistics.

7. HR & Operational Support (Optional based on role)

- Assist with onboarding formalities, ID card processing, and induction support.
- Maintain attendance reports and employee database updates.

Required Skills & Qualifications

- Bachelor’s degree in any discipline.
- 1-5 years of experience in administration (depending on level).
- Strong communication, coordination, and multitasking abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Knowledge of vendor management and basic accounting preferred.

Key Competencies

- Strong organizational skills
- Attention to detail
- Problem-solving ability
- Qualified etiquette
- Time management
- Ability to work independently

Job Snapshot

- Updated Date
- 17-04-2026
- Job ID
- Job_SPML_0582
- Department
- MANAGEMENT TEAM
- Location

BESS - CITY OFFICE, Pune, Maharashtra, India

- Experience
- 10 - 14 Years
- Employee Type
- REGULAR
- Employee Sub Type
- REGULAR PROBATION
- Salary Range
- INR 500000 - 600000 (Annual)

📌 Executive (Pune)
🏢 SPML Infra
📍 Pune